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Project Administrator

2 months ago

Tampa, United States Acro Service Corporation Full time
Job DescriptionJob Description

We are seeking an Project Administrator to join the company, a premier supplier, in Tampa, FL USA While working in this clean, not climate-controlled facility you will have the opportunity to be directly involved in the evolution of the industry. Come work for a company that has been consistently recognized among the Best & Brightest Companies to Work For. Immediate interviews are available, apply today

  • Experience
    • Create POs
    • Customer billings
    • Data entry - Excel
    • Peoplesoft experience helpful but not required
    • One Note

Job Summary:

Under moderate supervision, this position works closely with Project Manager(s), and is responsible for routine project documentation, procurement, job costing, customer invoicing, and administrative closeout of each project. From project award through close-out, portfolio includes multiple projects at different stages of completion. You will be required to closely interact with internal and external customers to ensure the timely completion of each project, to foster a positive culture.

Responsibilities include the following and other duties may be assigned:

  • Follow establish standard work and processes, utilizing several enterprise systems.
  • Coordinate the transition of projects from Sales to Operations within enterprise business systems.
  • Administer projects throughout entire life cycle to ensure contract compliance and successful delivery. This includes coordination with regional leadership, contract management, legal, and financial services.
  • Manage procurement processes per project requirements. With guidance from Project Manager and/or Engineer, handle material ordering/tracking, issue purchase orders and subcontracts to qualified vendors.
  • Coordinate monthly customer invoicing process per customer requirements and Project Manager direction to ensure timely and accurate billing.
  • Coordinate with project team members for accurate and timely recording of project costs, including time sheets, forecasting assistance, vendor invoices, utilizing project reports, etc.
  • Reviews billing backlog and coordinates/communicates with Project Managers, BAS and HVAC Field Technicians, customers, and Trane claims as necessary to resolve obstacles.

Qualifications:

  • High School diploma or GED and up to two (2) years of related experience and/ or training; or equivalent combination of education and experience.
    • Must have strong communication skills, proactive approach with willingness to work independently as well as part of a team.
    • Demonstrated ability to perform tasks such as problem solving, decision making, rational thinking, and exercising good judgement.
    • Experience prioritizing tasks in order to meet tight deadlines within a fast-paced environment.
    • Previous experience with financial systems and basic accounting, including accounts receivable and accounts payable, an asset.
    • Construction law and regulation knowledge is an asset.
    • Familiarity with the operation of HVAC Systems preferred not required.
    • Flexibility to work overtime/ weekends, as required.

The Company is an Equal Opportunity Employer and is committed to creating an equitable and inclusive environment for all.

Company DescriptionWith almost four decades of experience as a proven industry leader, Acro continues to be consistently recognized among the Best & Brightest Companies to Work for in the United States. As an international professional services firm with deep expertise in consulting and staff augmentation offering a variety of solutions including MSP, VMS, RPO, HRO (and more), Acro operates across North America, Europe, and Asia from over 30 locations. Acro’s client portfolio includes some of the most well-known names in business and provides services across all verticals including technology, aerospace, energy, automotive, government, and manufacturing. To learn more, please visit www.acrocorp.com.Company DescriptionWith almost four decades of experience as a proven industry leader, Acro continues to be consistently recognized among the Best & Brightest Companies to Work for in the United States. As an international professional services firm with deep expertise in consulting and staff augmentation offering a variety of solutions including MSP, VMS, RPO, HRO (and more), Acro operates across North America, Europe, and Asia from over 30 locations. Acro’s client portfolio includes some of the most well-known names in business and provides services across all verticals including technology, aerospace, energy, automotive, government, and manufacturing. To learn more, please visit www.acrocorp.com.