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Administrative Assistant

2 months ago

The Dalles, United States Harder Mechanical Contractors Full time
Job DescriptionJob Description

Harder Mechanical is one of the nation’s largest mechanical contractors with an outstanding reputation for working safely, meeting tough schedules, and delivering quality projects. Based in Portland Oregon, we work primarily in the 11-western states with regional offices in Reno, NV; Phoenix, AZ; Richmond, CA; and Salt Lake City, UT.

As an Administrative Assistant, you will be working on a construction project with our team in The Dalles, OR. This role is responsible for providing administrative and document control support for our construction team. Successful candidates will demonstrate a high attention to detail, strong time management skills, and experience working in dynamic team environments. This position is not eligible for remote work. 

Successful projects do not complete themselves. Our team of curious and passionate people build on Harder's reputation every day through their actions. We offer professional development opportunities, industry-leading benefits, and the chance to work on projects that will change the built environment forever. Find out more at www.harder.com.

What you’ll be doing:

You will provide administrative support for our project team. You will be responsible for data entry, distributing prints, filing, scanning, maintaining records, managing spreadsheets, and more. You will help with office staff coordination, badging for new hires, and timesheet organization. This is a mid-level role that serves the project team and supports our quality control team.

Administrative Assistants at Harder perform the following daily tasks:

  • Supports the construction team on-site with data entry, and completing tasks critical to business success
  • Initiate and maintain document control structure on internal HMC file server
  • Assist with the uploading, printing, and electronic filing of construction drawings
  • Schedules and coordinates meetings, appointments and maintains calendars
  • Prepares and distributes daily/weekly communications including reports, invoices, transmittals, and various other documents
  • Supports key processes such as timecard submissions, scheduling transfers and new hires into safety training etc.
  • Schedule badging appointments for new hires
  • Communicate clearly and effectively with internal and external stakeholders and corporate headquarter personnel
  • Maintains filing systems (electronic and physical) with a focus on document control
  • Supports the field with material purchases and PO tracking
  • Reports to the Site Manager, or as designated
  • Additional tasks as needed by the onsite project team

What you will need to be successful in this role:

  • Proficient in Microsoft Word, Excel, Outlook, and PowerPoint
  • Ability to communicate with a broad spectrum of people including suppliers, field crews, designers, and owners
  • Organized and productive
  • Strong time management skills and ability to prioritize tasks on an ongoing basis
  • Interest in long-term stability

Education/Experience:

  • 2-3 years of experience in administration supporting teams in a high-paced environment, construction setting preferred
  • Experience in a construction environment or similar industrial setting
  • Previous document control experience
  • High School diploma required

Benefits

  • Competitive salary
  • Comprehensive medical, dental, and vision benefits – 100% of employee premiums are paid by the company
  • Generous retirement package includes: 10% retirement contribution made by the company and a company match up to 2% of your annual salary
  • Profit sharing
  • Discretionary annual bonus
  • Paid vacation and holidays
  • Harder University training and development, as well as other paid professional development opportunities
  • Team environment that promotes individual growth

HMC reserves the right to perform a drug screening and background check, as may be required, and this offer may be contingent on passing a drug screening and background check. 

This position is hourly. No recruiters. No phone calls, please.

About Harder
Harder Mechanical Contractors is an equal opportunity employer. All qualified applicants will receive consideration without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability, genetic information, veteran status, or any other characteristic protected by federal, state or local nondiscrimination laws. Our hiring policy reflects and affirms Harder’s commitment to the principles of fair employment. Harder does not discriminate regarding the terms and conditions of employment based on any characteristic protected by federal, state or local nondiscrimination laws.

It is Harder’s policy to maintain a drug and alcohol-free work environment. Employment offers are conditional upon successfully passing a drug and alcohol test, background checks, reference checks, and as required by law, regardless of citizenship or national origin, documented proof of authorization to work in the United States.
 

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