Bookkeeper/Administrative Manager

2 weeks ago


Hoboken, United States GLM Inc. Full time
Job DescriptionJob Description

GLM, Inc. – Full-service media sales and marketing firm located in Hoboken, NJ, is seeking an individual with proven experience and a successful track record handling accounting/bookkeeping and administrative responsibilities. Candidates must be proficient in dealing with a wide array of situations involving administrative and bookkeeping functions for the firm. This role includes responsibility for highly sensitive and time-sensitive materials.

Responsibilities will include, but are not limited to the following:

  • Bookkeeping
    • Overseeing the accounts receivable and account payable processes and tasks for the firm and its clients.
    • Utilizing Quickbooks to manage all finance and accounting functions for the firm and its clients.
    • On-going cash flow management & reporting.
  • Administrative Manager
    •  Performing due diligence to ensure the accuracy of various documents including contracts and creative materials.
    • Assist staff in a wide array of projects related to the firms operations. These include providing service to clients, sales-related support functions, and on-going general administrative operations. 
    • Managing all incoming and outgoing mail, answering phones, and providing client-facing support.

Knowledge and skills required:

  • Highly organized and discreet, with extreme attention to detail.
  • Capable of prioritizing time-sensitive duties, while managing multiple projects simultaneously.
  • Proactive self-starter, who is quick to learn, resourceful, tenacious, and persistent.
  • Technologically oriented, skilled with software applications, and capable of adapting to various systems and processes.
  • This is a moderately client-facing role, so candidates must demonstrate the utmost professionalism at all times, and possess excellent verbal and written communication skills. 
  • Enjoy a small office, team environment.

Minimum Qualifications:

  • 4+ years of bookkeeping experience – ability to demonstrate a proven understanding of proper bookkeeping/accounting procedures.
  • Proficiency with various software applications, such as QuickBooks, CRM applications (Salesforce/Zoho), Microsoft Office.


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