Administrative executive

2 months ago

Hoboken, United States Parfums de Marly Full time

Job title: Administrative executive

Location: Hoboken, New Jersey, USA

Type of contract: Full Time with a possible part time start


About the brands

Parfums de Marly, the Haute Parfumerie Maison created by Julien Sprecher, revives the splendor of the lifestyle of Château de Marly, a place dedicated to pleasure and celebration during the 18th century. A refined perfumery, respecting French savoir-faire, with audacious compositions that dare to go against the grain. Each fragrance has its own olfactory signature, developed from a palette of noble ingredients. Parfums de Marly creates a unique experience that reflects the fascinating association between the classic and the contemporary. The splendor of the 18th century through a prism of modern vision.


Discover the transformative Power Of Scent with INITIO Parfums Privés.

INITIO, pioneer in functional fragrances since 2015, goes beyond traditional perfumery, harnessing the science of scent to empower emotions, influence behavior and shape destinies.

Unlike conventional perfumes, INITIO focuses on the effect of fragrances rather than their individual ingredients.

Each scent is singular, radical, addictive and meticulously crafted to elevate and magnify the wearer’s essence.

A new Perfume dimension to access another dimension of the Being


About the role

As our brands are expanding quickly, we are seeking a highly organized and proactive Administrative Executive to join our team. The ideal candidate will be responsible for managing travel bookings, creating Travel & Expense (T&E) reports, overseeing office expenses, and handling purchase orders. This role requires attention to detail, strong communication skills, and the ability to multitask effectively.


Key Responsibilities:

Travel Coordination:

  • Book and manage travel arrangements including flights, accommodations, and ground transportation.
  • Ensure travel itineraries are comprehensive and distributed timely.
  • Handle any travel-related issues or changes promptly and efficiently.

T&E Report Management:

  • Prepare and submit Travel & Expense (T&E) reports in accordance with company policies.
  • Review and verify accuracy of expense reports and supporting documents.
  • Ensure timely reimbursement of travel expenses to employees.

Office Expense Management:

  • Track and manage office expenses, including supplies and utilities.
  • Maintain records of all office expenditures and prepare monthly expense reports.
  • Ensure office expenses stay within budgetary constraints.

Purchase Order Creation and Tracking:

  • Create and manage purchase orders for office supplies, equipment, and services.
  • Track purchase orders from creation to delivery, ensuring timely receipt of goods and services.
  • Maintain accurate records of all purchase orders and liaise with vendors as needed


Role - Specific Skills:

  • Proven experience as an Administrative Executive or in a similar administrative role.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with office management systems and procedures.
  • Excellent organizational and multitasking skills.
  • Strong attention to detail and problem-solving abilities.
  • Effective communication skills, both written and verbal.
  • Ability to work independently and as part of a team.


Desired Background and Experience:

High school diploma or equivalent required; associate or bachelor’s degree in business administration or a related field preferred.


Applicants must be authorized to work in the United States for any employer.

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