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Administrative Assistant

2 months ago

Hoboken, United States Stevens Institute of Technology Full time

Job Description

Administrative Assistant in the Center for Student Success

Job Description Summary: The School of Business at Stevens Institute of Technology invites applications for a Administrative Assistant (AA) in the Center for Student Success (CSS).  The position is available immediately and applications will be accepted until the position is filled.

Key Job Responsibilities and Duties: The Administrative Assistant (AA) will report to the Assistant Dean of Center for Student Success and will support the staff. The AA will manage and distribute information within the office and will be an integral part of the CSS operations. 

Job responsibilities include, but are not limited to:

Administrative tasks:

  • Host drop-in Zoom hours and document student information and needs.
  • Track in-person and virtual student visits with SEM system.
  • Welcome students and guests to CCS on-campus, assess their needs and move them forward for proper guidance and assistance.
  • Understand basic policies and procedures of CSS to ensure that student needs are properly addressed.
  • Forward and follow-up on any Institute forms that require faculty or academic advisor signatures.
  • Help the Director and Center staff with various reports and projects.
  • Maintain the CSS calendar of events for the academic year.

Communication:

  • Routinely send out communication to School of Business students, staff, and faculty once reviewed by Director.
  • Assist with Institute procedures by working with various departments at Stevens (Registrar, Graduate Academics, Undergraduate Academics, etc.).
  • Manage CSS Instagram, updating followers on important dates and events.

Office Management

  • Oversee ordering and maintenance of office supplies via Kuali Financial Services and Concur.

Event Organization and Management

  • Assist with the organization and implementation of student events.
  • Maintain record of attendance at student events.

  

Student Documentation Maintenance 

  • Upload and upkeep Institute forms on Workday, and other systems.
  • Forward and follow-up on form approvals as needed.

Job Qualifications: 

  • Candidate must hold a Bachelor’s Degree.
  • Demonstrate excellent verbal and written communication skills, reporting skills, organization, time management, and experience in organizing meeting logistics. 
  • Ability to self-organize, multi-task, and handle multiple projects simultaneously.
  • Ability to prioritize among multiple stakeholders and concurrent requests.
  • Knowledge of MS Word, Excel and PowerPoint required.
  • Experience in an academic environment is a plus.

Working Conditions:

  • Traditional office environment (in-person) on the Hoboken, New Jersey campus.
  • The position requires flexibility in working hours according to workload.
  • Occasionally need to move between academic buildings on campus.

Stevens Institute of Technology is a private institution located on a beautiful campus in Hoboken, NJ, directly across the Hudson River from New York City. Hoboken is a vibrant, walkable community in close proximity of Manhattan and has been ranked among the 12 best college towns in the country by Princeton Review. Stevens Institute of Technology works closely with local and global industries as well as government organizations on various research projects. 

Applications and nominations will be accepted until the position is filled. Stevens Institute of Technology appreciates all applications but can only respond to qualified candidates.  

The School of Business at Stevens values diversity and seeks candidates who can contribute to a welcoming climate for students of all races and genders. Stevens is an NSF ADVANCE institution committed to equitable practices and policies.  We strongly encourage qualified women and minority candidates to apply.

Department

Business Student Support Center

General Submission Guidelines: 

Please submit an online application to be considered a candidate for any job at Stevens. Please attach a cover letter and resume with each application. Other requirements for consideration may depend on the job. 

Still Have Questions? 

If you have any questions regarding your application, please contact Jobs@Stevens.edu. 

EEO Statement:

Stevens Institute of Technology is an Equal Opportunity Employer. Accordingly, Stevens adheres to an employment policy that prohibits discriminatory practices or harassment against candidates or employees based on legally impermissible factor(s) including, but not necessarily limited to, race, color, religion, creed, sex, national origin, nationality, citizenship status, age, ancestry, marital or domestic partnership or civil union status, familial status, affectional or sexual orientation, gender identity or expression, atypical cellular or blood trait, genetic information, pregnancy or pregnancy-related medical conditions, disability, or any protected military or veteran status. 

Stevens is building a diverse faculty, staff, and student body and strongly encourages applications from people of all backgrounds. Stevens is a federal contractor under the Vietnam Era Veterans' Readjustment Assistance Act (VEVRAA) and the Rehabilitation Act of 1973, as well as other federal statutes. 

 

NSF ADVANCE Institution Stevens values diversity and seeks candidates who will contribute to a welcoming and inclusive environment for students, faculty, and staff of all backgrounds. We are an NSF ADVANCE institution committed to equitable practices and policies and strongly encourage applications from women, racial and ethnic minority candidates, veterans, and individuals with disabilities. 

Jeanne Clery Disclosure: 

In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), the Department of Public Safety is required to publish an annual security report which includes statistics mandated by the Clery Act. Click here for a copy of this report.