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Executive Administrative Coordinator

2 months ago

Hoboken, New Jersey, United States Team Francesco Full time
Job Overview

Team Francesco, a distinguished group of real estate professionals, is seeking a dedicated Administrative Assistant to provide essential support to the Operations Manager. This role focuses on enhancing operational efficiency, managing client interactions, and facilitating marketing initiatives. The ideal candidate is passionate about delivering exceptional service and is committed to contributing to the team's success.

Compensation:

$55,000 - $65,000 Base Salary + Bonuses

Key Responsibilities:
  • Assist the Operations Manager with daily operational tasks.
  • Serve as a communication bridge between clients and agents, ensuring clients are informed throughout their transaction journey.
  • Collaborate with legal professionals, mortgage lenders, and title agents to ensure efficient processing and successful closings.
  • Prepare and distribute regular reports to management, detailing transaction statuses.
  • Oversee the contract-to-close process to guarantee a seamless experience.
  • Act as the primary contact for customer inquiries and concerns.
  • Keep agents updated on any challenges or issues requiring attention.
  • Deliver high-quality customer service to clients and stakeholders.
  • Manage scheduling and send reminders for important deadlines.
  • Streamline daily office operations, enhancing workflow and reducing inefficiencies.
  • Administer the team's transaction management system for client contracts.
  • Coordinate with the marketing department to ensure timely delivery of promotional materials.
Qualifications:
  • High school diploma or equivalent required; some college experience preferred.
  • Exceptional organizational and communication skills are essential.
  • Motivated by a commitment to providing outstanding customer service.
  • Familiarity with the real estate sector, transaction coordination, and mortgage processes is advantageous.
  • New Jersey Real Estate License is a plus, but not mandatory.
  • Proficiency in Spanish is a benefit.
About Team Francesco

Team Francesco at Christie's International Real Estate is a leading group of accomplished real estate agents known for their expertise in the northern New Jersey market. With over two decades of experience, we proudly rank among the top 1% of Realtors in the nation, specializing in luxury properties, new home sales, commercial transactions, and leasing. Our collective efforts have facilitated over $2 billion in successful transactions.