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Administrative Assistant

3 months ago

Miami, United States Phase V Part time $22 - $26
Job DescriptionJob Description

The Otte Polo Group is a U.S. based conglomerate of businesses offering tech support, domestic and international contact center, answering services, and 3PL fulfillment solutions. Our brands include Geeks on Site, Responsive Call Center, Phase V Fulfillment, amongst others. We operate from several US offices, and a few in Latin America. We take pride in the high-quality standards we have implemented and the training offered to our employees. Join us We offer unlimited professional opportunities as our companies are growing exponentially.

We are hiring a highly motivated, detailed-oriented, team player to join our team as an Administrative Assistant to support the Owner and management. This is an opportunity to work for a successful company that is poised for continued growth. Our culture is professional and results oriented, while still fun and energetic.

As the Administrative Assistant, you will work as a liaison between vendors and management. You will also assist the owner and management in a wide variety of matters. Strong organizational skills and writing skills are essential for success in this position. This is a salaried position and you may be required to attend occasional weekend and evening events.

Responsibilities include, but are NOT LIMITED to:

* Act as liaison between vendors and management
* Investigate vendor billing discrepancies
* Track and negotiate office equipment and supplies
* Provide personal assistance to owner
* Research online, make calls, and/or visits to find solutions related to various topics
* Coordinate and review various contract terms and renewals including: advertising, office equipment, insurances, and others
* Pay vendors
* Create Excel spreadsheets to track various data
* Compose letters
* Scan and store confidential information
* Design PowerPoint presentations
* Edit written materials
* Creating ad hoc reports
* Assist in human resource duties
* Coordinate travel plans and meetings for management
* Organize employee benefits such as health insurance
* Additional tasks and responsibilities may arise

Requirements:

* 4-year college degree in Advertising, Marketing, Public Relations, Business Administration, Journalism, Hospitality and Management, English or related area.
* Minimum 3 years of experience in a similar position
* Superior written and verbal communication skills (both in English and Spanish).
* Strong computer expertise includes: Word, Outlook, PowerPoint and Excel (must be able to create and update Excel spreadsheets)
* Basic accounting knowledge
* Exceptional organizational skills and attention to detail
* Ability to demonstrate creativity, initiative and problem solving skills
* Confidentiality
* Reliable transportation

 

*ONLY APPLICANTS LOCATED IN THE SOUTH FLORIDA WILL BE CONSIDERED

This position is for part-time work, requiring 10-15 hours per week.

Company DescriptionPhase V provides turnkey solutions for our customers' fulfillment needs – specializing in e-commerce and direct-to-consumer fulfillment. We are a one-stop shop that will seamlessly integrate the entire supply chain process from order placement, kitting, inventory management, shipping, tracking, and reporting. We offer state-of-the-art technology and easily integrate to our customers' shopping carts. We take pride in the high-quality standards we have implemented, and the training offered to our employees.
Join us We offer unlimited professional opportunities as our company is growing exponentially.Company DescriptionPhase V provides turnkey solutions for our customers' fulfillment needs – specializing in e-commerce and direct-to-consumer fulfillment. We are a one-stop shop that will seamlessly integrate the entire supply chain process from order placement, kitting, inventory management, shipping, tracking, and reporting. We offer state-of-the-art technology and easily integrate to our customers' shopping carts. We take pride in the high-quality standards we have implemented, and the training offered to our employees. \r
Join us We offer unlimited professional opportunities as our company is growing exponentially.