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Office Administrator

1 month ago

Covington, United States ATA Advisory LLC Full time
Job DescriptionJob DescriptionSalary: $18.00 to $22.00

The Office Administrator greets our clients in person as well as answers all telephone lines in a professional and courteous manner. Supports administrative operations by performing various duties requiring of organizations systems and procedures. Performs data compilation, analysis, review and administrative tasks that support the operation of the organization. Supports multiple and concurrent activities, provides guidance to project management, analyzes and interprets reporting requirements and establishes controls to measure compliance. Maintains a working knowledge of the organization, training and audit methodologies. Coordinates with customers, management, and other organization groups to resolve technical and administrative issues.     

Office Administrator Responsibilities:     

  • Greet visitors, provide basic information to visitors, callers
  • Answer telephones, forward calls, respond to inquiries, and give directions to the office
  • Provide comprehensive secretarial and clerical support to staff and management
  • Assist with bookkeeping, payroll, A/R and A/P processing
  • Log and scan client documents, make labels, etc. assemble tax returns
  • Make sure that office and kitchen supplies are fully stocked
  • Sort and deliver offices faxes and incoming mail
  • Misc copying, binding, scanning, of materials as needed
  • Maintain postage meter, prepare the mail, UPS and FedEx packages on a daily basis for delivery
  • Prepare various deposits
  • Maintain petty cash, if applicable
  • All other duties as assigned


Office Administrator Knowledge & Experience:

  • At least three years of administrative office experience. Background should include word processing; document control, working knowledge of excel spreadsheets, aptitude for learning software and processes.
  • Experience with Microsoft Word, Microsoft Excel, Microsoft Outlook, copier, e-fax, and scanner

 

Office Administrator Skills, Abilities, Qualifications & Expectations:

  • Potential candidates should have good communication and computer skills and be team players who are motivated to work in a fast-paced environment. Must be customer focused and able to juggle multiple tasks
  • Conduct focused examination of conditions requiring correction and develop a precise definition of the problem
  • Develop collaborative relationships with diverse people and points of view
  • Interpersonal communication
  • Business writing skills
  • Communicate effectively across various cultural groups




Environmental Conditions

Normal office environment

 

**This position may be required to work weekends depending on workflow and busy seasons.

ATA is an Equal Opportunity Employer

Because our team members are trusted to handle sensitive information, we require all candidates that receive and accept employment offers to complete a background check before being hired.