Construction Administrative Assistant
4 weeks ago
Do you have solid experience working as an Project Assistant or Project Coordinator in commercial construction? Have a passion for the construction industry and seeing building from start to finish? Build YOUR career with a highly reputable firm that is nationally recognized and been in business close to 100 years This position will support Project Managers while working on-site at one of their projects, part of the week in Downtown LA and the remainder of the week in Orange County. Company works in a variety of areas of construction: office, retail, healthcare, production, entertainment, education and more Company provides excellent benefits: 401K and matching, profit sharing, minimal health costs to employee with excellent coverage, education reimbursements, career development and opportunities, and programs to "give-back" to the community
What will I be doing?
- Acting as a liaison between Project Managers and sub-contractors
- Answering incoming calls and backing up Receptionist as needed
- Managing all compliance - Certificates of Insurance for subs, lien releases based on projects
- Coding incoming invoices for payment by A/P
- Creating change orders
- Managing project tracking log
- Processing RFI's
- Creating reports and documents for PM's
- Corresponding with various parties and corporate staff
- Preparing reports
- Inputting budget details for PM
- Tracking PM's expenses and creating expense report
- Maintaining files
Special Skills:
- Outgoing personality
- Ability to work well under deadlines
- Willingness to learn
Requirements:
- 2+ years of Administrative or Project Coordinator experience in Construction
- Heavy experience with certificates of insurance required
- BS or BA desired
- MS Office - intermediate to advanced
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