Construction Administrative Assistant

4 weeks ago

Bradley Beach, United States Homeworx Contracting Full time
Job DescriptionJob Description

**Job Title: Construction Administrative Assistant**

HYBRID: 75% remote, must be able to handle local admin tasks such as permit drop off/pick up, bank runs, site visits etc.

VETERAN OWNED BUILDER & GENERAL CONTRACTOR seeking a skilled and organized Construction Administrative Assistant to join our dynamic team. HOMEWORX is taking over the industry (check us out on IG to see how we do things DIFFERENTLY @homeworx_NJ) and we are looking to add members to our team that are interested in growth, self improvement, networking and helping us build our amazing brand We are a people company that just so happens to sell construction, we are BIG on building relationships. The ideal candidate will be responsible for providing administrative support to ensure efficient operation of the office and construction site. This role will involve assisting with project documentation, communicating with clients and contractors, and coordinating various administrative tasks to facilitate smooth project execution.

**Responsibilities:**
1. **Document Management:**
- Maintain accurate and up-to-date project documentation, including contracts, permits, payments, and correspondence.
- Organize and file construction documents in both digital and physical formats for easy access and retrieval.

2. **Communication:**
- Serve as a point of contact for leads, sub contractors, contractors, suppliers, and clients, heavy texting, emails and SLACK
- Facilitate communication between project team members by relaying messages, scheduling meetings, and distributing relevant information.

3. **Administrative Support:**
- Assist with the preparation of project proposals, bids, and reports.
- Manage calendars, schedule appointments, and coordinate travel arrangements for project managers and team members.
- Order and maintain office supplies and equipment as needed for the construction site office.

4. **Data Entry and Reporting:**
- Input project data into spreadsheets or databases accurately and efficiently.
- Generate regular reports on project progress, budget expenditures, and other relevant metrics as requested.

5. **Project Coordination:**
- Support project managers in coordinating logistics, such as scheduling deliveries, arranging equipment rentals, and securing necessary permits.
- Track project timelines and deadlines to ensure tasks are completed on schedule.

6. **Quality Assurance:**
- Assist in maintaining quality control procedures by organizing and documenting inspections, testing, and compliance records.

**Requirements:**
- Proven experience as an administrative assistant or similar role, preferably in the construction industry.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and project management software.
- Excellent organizational and time-management skills with the ability to prioritize tasks effectively.
- Strong communication skills, both written and verbal, with the ability to interact professionally with diverse stakeholders.
- Attention to detail and accuracy in data entry and documentation.
- Ability to work independently with minimal supervision and as part of a team in a fast-paced environment.
- Knowledge of construction terminology, processes, and regulations is a plus.

**Education:**
- High school diploma or equivalent required
- Additional certification or coursework in administration, project management, or construction-related fields is preferred.

**Benefits:**
- Competitive salary commensurate with experience.
- Project bonuses and incentives
- Opportunity for career growth and professional development within a reputable construction company that's taking over the country.

**How to Apply:**
Please submit your resume, qualifications and interest in the position. We thank all applicants for their interest; however, only those selected for an interview will be contacted.

Homeworx is an equal opportunity employer committed to diversity and inclusion in the workplace. We encourage applications from all qualified individuals, including those with diverse backgrounds and those with disabilities.

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