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Senior Executive Assistant

2 months ago

Cincinnati, United States Nondisclosed Full time
Job DescriptionJob Description

The executive assistant will have a unique role within the company, as he or she must work directly with C-level management to gather requirements and expectations and must then work directly with department heads to make sure everyone is always on the same page. In doing so, the executive assistant will play an essential role in optimizing the business. Qualified candidates must have sound judgment, exceptional communication skills, strong quantitative/analytical capabilities, solid confidentiality, and self-motivation.

Duties and Responsibilities:

  • Provide complete administrative support for Executives
  • Coordinate calendars/meetings, taking, and distributing comprehensive meeting minutes
  • Manage time sheets, time accrual, attendance in general, and daily attendance report to management
  • Manage confidential information with professionalism and discretion
  • Nurture a positive working environment through culture initiatives such as events, company newsletter and other engagement offerings to promote company value utilizing surveys, 1-1s with employees, and more
  • Manage the recruitment and selection process including posting positions, on-boarding forms, background checks, E-verify, drug testing, IT coordination, and reference checks
  • Coordinate  onboarding, offboarding, and de-commissioning policies and procedures
  • Measures employee satisfaction and identifies areas that require improvement
  • Organize and maintain all personnel records

Education/Experience:

  • Expertise in conflict resolution, with strong written and oral communication skills
  • Adapts and learns new technology quickly
  • Manages time and resources effectively to ensure all ongoing projects are completed efficiently
  • Proactively approaches all obstacles with an optimistic and goal-oriented attitude
  • Thrives in a fast-paced, deadline-driven environment
  • Understands complex business processes and can frequently assess and report on them