Senior Administrative Assistant

1 week ago

Cincinnati, United States The Jewish Federation of Cincinnati Full time
SENIOR ADMINISTRATIVE ASSISTANT

WHO ARE WE?

JFC connects our community, solves big problems, and stewards community resources. We welcome all cultural backgrounds and faiths including those of every socioeconomic status, race, gender, national background, sexual orientation, gender identity, and physical, mental, and developmental ability. Grounded in Jewish values, together with you, our volunteers, and partner organizations, we support the vulnerable, nurture connections with Israel and Jewish communities globally, and protect and energize Jewish life. We feed the hungry, comfort the sick, care for elderly, and educate our youth. We are your community's organization problem-solvers and opportunity-makers, committed to ensuring the strength and quality of Jewish life for our children and our children's children.

POSITION SUMMARY:

This is a full-time, in-office Senior Administrative Assistant position, which supports the overall Operations, Fundraising and Development, Community Building, and JCRC departments of the Jewish Federation of Cincinnati. This position reports to the Chief Operating Officer. This position supports various departmental database needs including Executive and the Jewish Community Relations Council department. This position will also prepare reports, statistical determinations, receiving visitors, arranging conference calls, scheduling executive meetings, handling information requests and performing clerical functions such as preparing correspondence, meeting and retreat coordination and preparation, handling expense reimbursements and bills/invoices, and project management.

ESSENTIAL FUNCTIONS:

Project Management:
  • Provide support, coordination, execution and completion of specific projects. May manage the project or event budgets. Manage the day-to-day operational aspects of a project and scope.
  • Answer phone calls and direct calls to appropriate parties or take messages, as appropriate
  • Serve as primary administrative support for Chief Operations Officer and JCRC
  • Assist in managing information of hundreds of donors and volunteers, while working as part of a team and interacting with the entire staff of the Jewish Federation
  • Heavy usage with using Blackbaud Database (Compass)
  • Maintain accurate records and responsible for inputting data into unique Jewish Federation database (Blackbaud)
  • Responsible for preparing monthly expenses reports and managing on-line credit card expense for multiple departments and executives
  • Responsible for preparing for meetings including agendas, minutes and other material development, preparation, compilation, copying and distribution, as well as room, food and beverage orders and set up.
  • Responsible for assisting with a variety of department meetings as required including scheduling of meeting rooms, set-up, agendas, minutes, attendance, refreshments and food, and other related tasks
  • Scheduling meetings with volunteers and professionals
  • Assist in scheduling staff events, meetings, retreats as needed including day of logistics and organizing
  • Sort, track, and mail out flyers to donors.
  • Troubleshoot, maintain, and arrange for service of copiers, and other office equipment
  • Sort mail daily
  • Responsible for various correspondence and formatting reports
  • File and retrieve corporate documents, records and reports
  • Open, sort and distribute incoming correspondence, including faxes and email.
  • Make travel arrangements for executives.
  • Meeting preparation (assist in the development, preparation, compilation, copying and distribution of meeting materials), as well as room, food and beverage orders and set up.
  • Coordination and ownership of all logistics and needs for all retreats and organizational meetings
  • Coordination/ordering and logistics of meeting lunches.
  • Type reports, memos, letters and other materials and documents using Word, PowerPoint and Excel relevant computer software
  • Greet visitors and determine whether they should be given access to specific individuals.
  • Read and analyze incoming memos, submissions and reports to determine their significance and plan their distribution.
  • Project management and other duties as assigned.
POSITION QUALIFICATIONS:
  • Experienced administrator with strong office and project management skills
  • Strong computer skills which include Microsoft Office (Word, Access, Excel, PowerPoint, and Outlook)
  • Strong oral and written communication skills
  • Strong writing, editing, and organizational skills
  • Experience using databases or CRMs is preferred
  • Pleasant disposition
  • Critical thinking is essential
  • Confidentiality is essential
  • Ability to take initiative and ownership of assigned projects and duties
  • Ability to multitask effectively, prioritize project responsibilities, and meet deadlines
  • Consistent attention to detail and strong organizational skills
  • Outstanding customer service and communication skills
  • Experience organizing and supporting events, including but not limited to handling of all logistics
  • Experience working with databases and budget reports
  • This job requires professionalism, a team player, a positive attitude and a proven ability to work with passion, excitement, and enthusiasm. A willingness to occasionally work overtime and help facilitate some evening meetings
  • Background in project management preferred

$25.64 - $27.18 per hour based on experience. Please note, the JFC operates on a 37.5-hour workweek, totaling 1,950 hours annually.

This position description is intended to describe the general nature and level of work being performed. It is not intended to be an exhaustive list of all responsibilities, duties and skills required of personnel in the above position.

Pay Range: $25.64 - $27.18 per hour

  • Senior Administrative Assistant: Sales

    1 week ago

    Cincinnati, United States AtriCure Full time

    Senior Administrative Assistant: Sales Cincinnati, OH, USA * Mason, OH, USA * Minneapolis, MN, USA * Minnetonka, MN, USA Req #2135 Friday, June 21, 2024 Who We Are AtriCure, Inc. provides innovative technologies for the treatment of Afib and related conditions. Afib affects more than 33 million people worldwide. Electrophysiologists and cardiothoracic...

  • Server Assistant

    6 days ago

    Cincinnati, Ohio, United States Capital Senior Living Full time

    About the RoleWe are seeking a skilled and compassionate Dining Services Server to join our team at The Ashton at Anderson, a premier retirement community in Cincinnati, OH. As a Dining Services Server, you will play a vital role in providing exceptional customer service and care to our senior residents.ResponsibilitiesAssist chefs in food preparation tasks,...

  • Administrative Assistant

    4 weeks ago

    Cincinnati, United States Kaleidoscope Full time

    Job DescriptionJob DescriptionJOB SUMMARYUnder the supervision of the Administrative Manager, the Administrative Assistant will support the Onsite Services Team at Kaleidoscope by executing administrative and organizational functions. This role involves organizing, planning, and tracking projects and programs as assigned.PRINCIPAL DUTIES & RESPONSIBILITIES...

  • Deans Administration Senior Coordinator

    7 days ago

    Cincinnati, Ohio, United States InsideHigherEd Full time

    Job OverviewThe College of Medicine, Deans Administration Office is seeking a highly skilled Senior Business Administrator to join our team. This individual will be responsible for overseeing the day-to-day operations of a business unit, including financial, administrative, and operational activities.Key ResponsibilitiesManage the financial, administrative,...

  • Licensed Practical Nurse

    4 days ago

    Cincinnati, Ohio, United States Senior Lifestyle Full time

    Job SummarySenior Lifestyle is seeking a skilled Licensed Practical Nurse (LPN) to join our team. As an LPN, you will be responsible for providing high-quality patient care and support to our residents.Key ResponsibilitiesMedication Administration: Administer medications to residents in accordance with Federal and State regulations, as well as Senior...

  • Server-Assisted Living

    4 weeks ago

    Cincinnati, United States Capital Senior Living Full time

    Find your joy here, at The Ashton at Anderson, a Sonida Senior Living community! We offer a comprehensive benefit package to include competitive wage/salary, health and dental insurance, 401k with company match and so much more! The Ashton at Anderson, a premier retirement community in Cincinnati, OH provides quality care to residents in an Assisted Living...

  • Dining Services Server

    4 days ago

    Cincinnati, Ohio, United States Capital Senior Living Full time

    About the RoleWe are seeking a skilled and compassionate Dining Services Server to join our team at The Ashton at Anderson, a premier retirement community in Cincinnati, OH. As a Dining Services Server, you will play a vital role in providing exceptional customer service and care to our senior residents.ResponsibilitiesAssist chefs in food preparation tasks,...

  • Administrative Assistant

    2 weeks ago

    Cincinnati, United States Koorsen Fire & Security Full time

    Becoming the leader in the fire and security industry takes talent - yours. We are looking for an Administrative Assistant in Cincinnati, OH., area to join our best-of-the-best team as we drive the industry forward and pursue excellence in everything Administrative Assistant, Administrative, Assistant, Microsoft

  • Clinical Nurse

    1 week ago

    Cincinnati, Ohio, United States Senior Lifestyle Corporation Full time

    Job SummaryWe are seeking a compassionate and experienced Registered Nurse to join our team at Senior Lifestyle Corporation. As a Clinical Nurse, you will be responsible for providing high-quality patient care and ensuring the well-being of our residents.Key ResponsibilitiesMedication Supervision and Administration: Ensure the safe and effective...

  • Administrative Assistant

    18 hours ago

    Cincinnati, United States Superior Environmental Solutions Full time

    Your Benefits: Weekly Pay Competitive Hourly Wage Medical, Dental, Vision, and $50K Life Insurance Premium Free Health Insurance Option 401K with Company Match Paid Time Off - first year! Paid Holidays Employee Referral Bonus Program Summary/Objective Administrative Assistant will focus on supporting the efficient operation of the corporate office by...

  • Administrative Assistant

    2 weeks ago

    Cincinnati, United States Web Craft Stylers Full time

    Job DescriptionJob DescriptionDescription   The Administrative Assistant at Webcraft Stylers provides essential support to the office and various departments by managing day-to-day administrative tasks. This role involves handling office communication, scheduling appointments, organizing files, and assisting with other clerical duties. The ideal candidate...

  • Administrative Assistant

    2 weeks ago

    Cincinnati, United States Superior Environmental Solutions, LLC Full time

    Your Benefits:Weekly PayCompetitive Hourly WageMedical, Dental, Vision, and $50K Life InsurancePremium Free Health Insurance Option401K with Company MatchPaid Time Off - first year!Paid HolidaysEmployee Referral Bonus ProgramSummary/ObjectiveAdministrative Assistant will focus on supporting the efficient operation of the corporate office by performing a...

  • Administrative Assistant

    2 weeks ago

    Cincinnati, United States Superior Environmental Solutions, LLC Full time

    Your Benefits:Weekly PayCompetitive Hourly WageMedical, Dental, Vision, and $50K Life InsurancePremium Free Health Insurance Option401K with Company MatchPaid Time Off - first year!Paid HolidaysEmployee Referral Bonus ProgramSummary/ObjectiveAdministrative Assistant will focus on supporting the efficient operation of the corporate office by performing a...

  • Administrative Assistant

    2 weeks ago

    Cincinnati, United States Insight Global Full time

    Job DescriptionInsight Global is seeking an Administrative Assistant for one of our legal clients in Cincinnati, Ohio. Our client is a smaller law firm that provides assistance to individuals throughout Cincinnati with criminal defense and family law matters. The administrative assistant will report to the owner of the firm but will be responsible for...

  • Administrative Assistant

    2 weeks ago

    Cincinnati, United States Insight Global Full time

    Job DescriptionInsight Global is seeking an Administrative Assistant for one of our legal clients in Cincinnati, Ohio. Our client is a smaller law firm that provides assistance to individuals throughout Cincinnati with criminal defense and family law matters. The administrative assistant will report to the owner of the firm but will be responsible for...

  • Administrative Assistant

    2 weeks ago

    Cincinnati, United States Frost Brown Todd LLP Full time

    Job DescriptionJob DescriptionFrost Brown Todd LLP, a national law firm of 1000+ legal and business professionals in seventeen markets, is currently seeking an Administrative Assistant to join our Cincinnati office. The Administrative Assistant will be responsible for providing high-level administrative support to the Regional Office Manager and C-Suite...

  • Administrative Assistant

    1 month ago

    Cincinnati, United States METCUT RESEARCH ASSOC Full time

    Job DescriptionJob Description **Join Our Team as an Administrative Assistant!**Do you thrive in a dynamic environment where attention to detail is paramount? If so, we have the perfect opportunity for you!As an Administrative Assistant in our Engineering department, you'll be at the forefront of project management. Under general supervision, this...

  • Administrative Assistant

    3 weeks ago

    Cincinnati, United States Liona Enterprises Full time $55,000 - $65,000

    Job DescriptionJob DescriptionJob Title: Administrative Assistant to COO and Head of Government ServicesLocation: Cincinnati, OhioJob Type: Full-TimeReports To: Chief Operating Officer (COO) and Head of Government ServicesJob Summary:  We are seeking a highly organized and initiative-taking Administrative Assistant to support our Chief Operating Officer...

  • Administrative Assistant

    2 months ago

    Cincinnati, United States CTL Engineering Full time

    Job DescriptionJob DescriptionICS is hiring an Administrative Assistant for our north Cincinnati location!Office is near 275 and Hamilton Rd on the north side. Industrial Communication & Sound (ICS) (www.icands.com) is an award-winning, full-service Audio Visual and Security Integration firm with locations in Columbus and Cincinnati.ICS is a subsidiary of...

  • Administrative Assistant

    4 weeks ago

    Cincinnati, United States CTL Engineering Full time $20 - $22

    Job DescriptionJob DescriptionICS is hiring an Administrative Assistant for our north Cincinnati location!Office is near 275 and Hamilton Ave on the north side. Industrial Communication & Sound (ICS) (www.icands.com) is an award-winning, full-service Audio Visual and Security Integration firm with locations in Columbus and Cincinnati.ICS is a subsidiary of...