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Administrative Assistant

4 months ago

Silver Spring, United States Montgomery County Language Minority Full time
Job DescriptionJob DescriptionJob Summary
Under the Executive Director supervision, the Administrative Assistant provides high-level administrative support to clinic processes related to Medicaid, Medicare, recruitment, onboarding, and other Human Resources duties. The AA should be able to maintain confidential information and a high level of critical thinking and independent judgment is expected.

General Accountabilities:       
  • Performs general office duties to assist in clinic administration. 
  • Participates in the clinic recruitment and onboarding process; responsible for posting on different boards the positions open for recruitment.
  • Assist in new hire training and benefit enrollment.
  • Teams with the Accountant to ensure eligible new hires are timely enrolled on the clinic’s benefits.
  • Provides access to new hires to the clinic computers, email accounts, and Time and Attendance.
  • Completes and maintains Medical providers enrollment, credentialing and re-credentialing for Medicaid and Medicare.
  • Prepares the semimonthly clinic payroll by using the clinic’s HR system and discusses with the Accountant findings and discrepancies on staff information prior to submission.
  • Assist in annual training such as HIPAA and OSHA.
  • Handling of various aspects related to patients’ cash and credit card payments.  Assist in daily deposit processing, verifying amounts, and ensuring accuracy. Cash handling experience preferred.
  • Teams with the Accountant and External biller on the process to ensure successful collections rates on Medicaid and Medicare claims.
  •  Work with clinic’s outsourced IT to create support tickets and follow up and is the main contact person for IT needs.
  • Ensures that all the clinic’s insurance policies are timely renew each year.
  • Plan and schedule clinic meetings and events and assists the clinic's Executive Director to structure the agenda for monthly staff meetings and f/u on agreements.
  •  Prepare the clinic’s newsletter and updates the clinic’s social media platforms. 
  • The company reserves the right to add or change duties at any time.
Job Qualifications

  • Education: Bachelor’s degree in general administration, Human Resources or Accounting, or equivalent combination of education and experience.
  • Experience with Medicaid and Medicare.
  • Experience on coding a plus.
  • Experience: 3-5 years of related experience in Health Care.
  • Minimum of 2 years of experience working with confidential information.
Skills

  • Excellent verbal and written communication
  • Active listening
  • Service orientation
  • Coordination
  • Time management
  • Monitoring
  • Judgment and decision making