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Human Resources Coordinator
2 months ago
Position Title: Human Resources Coordinator
Department: Human Resources
Reports to: Human Resources Manager
Position Summary:
The Human Resources Coordinator will work as a team member in delivering a warm and welcoming on-boarding experience for new hires, and partner with various departments within the organization to ensure a seamless on-boarding process. From creating on-boarding schedules to managing the pre-employment requirements, and guiding new hires through the on-boarding paperwork and trainings, you will play an essential role in ensure our new hires are well integrated into the organization. You will also be responsible for a performing a variety of administrative tasks and provide support in HR related activities that include, recruitment, benefits, engagement, compliance and performance management.
Responsibilities:
- Manage the on-boarding process for new hires, including organizing required paperwork, oversee pre-employment requirements, and prepare collaborate with hiring managers to prepare a comprehensive on-boarding schedule.
- Provide support and guidance to new employees throughout their on-boarding experience.
- Assess the effectiveness of the on-boarding process and make recommendations for possible improvements.
- Provides support to the human resources department in areas including (but not limited to), employment status changes, benefits, safety, recruitment, compliance, audits, and reporting.
- Demonstrates a professional, proactive attitude, establishes and maintains effective channels of communication with team members and outside partners.
- Coordinate and conduct new employee orientations for interns and volunteers, including presenting company policies, while highlighting the core values and mission.
- Ensures that recruiting and hiring activities are in compliance with government regulations and organizational policies and procedures.
- Builds positive relationships with colleges, associations and professional organizations by participating in networking events, job fairs and industry conferences.
- Schedule phone, virtual, and in person interviews
- Submit weekly activity reports to HR Manager
- Consistently meet weekly goals set by HR Manager
- Gathers data, performs data analysis, and creates advanced reports that are audience appropriate, timely, and accurate.
- Updates policies and procedures to support continuous improvement in both department efficiency and services provided.
- Ensures all new staff completes necessary forms and policies and provides general orientation regarding Personnel policies and Union contract.
- Supports in all aspects of the volunteer/internship programs
- Conducts recruitment effort for all nonexempt personnel, students and temporary employees; conducts new-employee orientations; monitors career-pathing program and post job announcement.
- Maintains human resource information system records and compiles reports from the database.
- Ensures accurate data input into the applicant tracking system and HRIS System.
- Maintains compliance with federal and state regulations concerning employment.
- Performs other related duties as required and assigned
Qualifications:
- Bachelor's degree in Human Resources, Industrial Psychology, Business Administration or related field.
- Minimum of two years in Human Resources experience, preferably in a healthcare setting.
- Must be bilingual in English and Spanish
- Effective oral and written communication skills and the ability to think abstractly and analytically.
- Knowledge of applicant tracking and human resource information systems; ADP preferred.
- Strong computer skills and experience in Microsoft Office - Proficient in MS Word, Excel, and database systems
- Provide prioritization, attention to detail and organization skills, must enjoy interacting with others and working in a team environment
- Ability to multi-task, be flexible, ensure accuracy, and meet changing priorities in a fast-paced, high-workload environment.
- Must take initiative to problem solve, with limited resources and information.
- Exceptional knowledge of employment laws, recruitment, benefits, training, compliance, safety and general HR practices. Specific knowledge may be required depending on area of assignment.
