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Office Manager

2 months ago

Billings, United States Recruiting Solutions Full time
Job DescriptionJob Description

Office Manager

A highly reputable company is seeking an experienced Office Manager to oversee office functions and maintain the accuracy and integrity of the company's financial and accounting systems.

Essential Responsibilities

· Greets customers in a positive manner. Address their concerns promptly. Coordinates office related events and meetings.

· Assisting in the hiring process, including job postings and candidate coordination and onboarding new employees and facilitates training.

· Manage employee records and ensure compliance with company policies.

· Coordinate employee benefits and payroll, where applicable.

· Oversee the AR team responsible for invoicing and collections.

· Monitor and track customer payments and aging reports and communicate with customers to resolve billing discrepancies and issues.

· Prepare regular AR reports and analyze trends for decision making.

· Process invoices, expense reports, and payments.

· Ensure accurate coding and approval of invoices.

· Maintain vendor relationships and maintain favorable payment terms.

· Reconcile vendor statements and resolve payment discrepancies.

· Generate AP reports for management and financial analysis.

· Ensure effective communication within the office and with customers as needed.

· Handle all internal and external inquiries with professionalism.

Required Qualifications

· High School diploma or GED equivalent is required.

· Proficiency in MS Office (Word, Excel, Outlook, PowerPoint) · Strong time management skills and the ability to work under deadlines is required.

· Experience in QuickBooks and Google Drive is preferred.

Our company is an equal employment opportunity company with a drug-free workplace. In addition to our competitive compensation package, we provide the opportunity to become an integral part of the continued growth of our organization. If you have proven leadership ability, a commitment to perfection, and consider yourself one of the best Office Managers in the region, please send your resume to Human Resources.

Company DescriptionGreat opportunity, and working environmentCompany DescriptionGreat opportunity, and working environment