Administrative Office Assistant

3 weeks ago


Morrisville, United States QuestBlue Systems, Inc Full time $28 - $30
Job DescriptionJob Description

We are seeking a detail-oriented and highly organized Administrative Office Assistant to join our team. The successful candidate will be responsible for providing administrative support to ensure efficient operation of the office. The right candidate will be comfortable working with a high degree of attention to detail by performing roles in our office administration and be able to use appropriate judgment in the company’s best interest.

Duties/Responsibilities:

 Administrative Support.

  • Provide administrative assistance with general office key functions and responsibilities.
  • Accounts Receivable processing online payments and bank deposits.
  •  Assist in the banking process related to transactions.
  • Entering and clearing transactions from our corporate credit cards matching documentation.
  • Account payables monthly process, keeping this task updated and organized.
    • Pay bills and vendors with established monthly schedule. 
    • Researching vendors as required.
    • Prepare and organize vendor contracts, review and keep track of renewal deadlines.
    • Manage and maintain filing systems, both electronic and paper.

Communications.

    • Draft, edit, and distribute correspondence, memos, and emails on behalf of management.
    • Coordinate communication between different departments and external parties.

Support to Management.

    • Provide support to management on special projects as needed.
    • Becoming invaluable to the management team with daily tasks.
    • Assist in organizing company events or meetings.
    • Act as a first line of defense to management from outside distractions
    • Admin, tracking hours, correcting staff hourly time tracking issues.

Qualifications:

  • Education and Experience:
    • Bachelor’s or associate degree in business administration or related field required.
    • 5 years of proven experience in a full-time administrative or office support position.
  • Skills and Abilities:
    • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
    • Strong written and verbal communication skills.
    • Excellent organizational and time-management skills.
    • Ability to multitask and prioritize tasks effectively.
    • Strong attention to detail and problem-solving skills.
    • Ability to work independently as well as part of a team.
  • Other Requirements:
    • Professional and friendly demeanor.
    • Ability to maintain confidentiality and handle sensitive information.
    • Must pass criminal background check and have reliable transportation
    • Office hours: Monday - Friday 9am  - 5:30pm
    • Self-motivated, professional appearance, outgoing with positive attitude.

Compensation:

  • Pay: $28 – $30.00 hour (Based on experience)
  • We offer competitive compensation and an extensive benefits package including 401k, paid time off, medical, and vision benefits.  

Local Candidates Only.  Please be sure your resume shows your current location.** This is not a remote position, work is in person in our Morrisville office conveniently located off Hwy 40 near RDU Airport

Company DescriptionQuestBlue Systems, Inc is a fast paced ITSP (Internet Telephone Service Provider) that is aggressively working towards becoming a Fast 500 company. QuestBlue Systems offers wholesale VoIP as a SIP Trunk Provider.

We have a fully functioning end user portal where they can provision in telecommunications in real time such as, SIP Trunks, DIDs, e911 and many other important SIP / VoIP needs.Company DescriptionQuestBlue Systems, Inc is a fast paced ITSP (Internet Telephone Service Provider) that is aggressively working towards becoming a Fast 500 company. QuestBlue Systems offers wholesale VoIP as a SIP Trunk Provider.\r
\r
We have a fully functioning end user portal where they can provision in telecommunications in real time such as, SIP Trunks, DIDs, e911 and many other important SIP / VoIP needs.

  • Morrisville, North Carolina, United States Compass Group Careers Full time

    Job OverviewWe are seeking a dedicated Office Personnel Administrator to manage various administrative tasks and support our operations effectively.Position DetailsLocation: Remote applications accepted only.Schedule: Full-time position with flexible hours, typically from 7:00 am to 5:00 pm.Experience Required: Minimum of 2 years in an administrative role...


  • Morrisville, North Carolina, United States Compass Group Careers Full time

    Job OverviewPosition: Office Personnel AdministratorCompany: Compass Group CareersLocation: Not specifiedSchedule: Full-time, with varying days from 7:00 am to 5:00 pmRequirements: Minimum of 2 years in administrative roles with proficiency in Microsoft applications and EMS.Compensation: Competitive pay range of $18.00 to $20.00 per hour.Benefits:...


  • Morrisville, United States SCHUNK Intec Inc Full time

    Job DescriptionJob DescriptionDescription:About SCHUNK INTEC: SCHUNK INTEC is a leading global provider of high precision gripping systems and clamping technology solutions for industrial automation. With a commitment to innovation, quality, and customer satisfaction, SCHUNK INTEC serves a diverse range of industries including automotive, aerospace,...


  • Morrisville, North Carolina, United States Compass Group Careers Full time

    Job OverviewWe are seeking a dedicated Office Personnel Administrator to join our team. This role is essential in ensuring smooth administrative operations within our organization.Key ResponsibilitiesTraining: Provide guidance to team members on utilizing various software applications.Communication: Manage incoming calls, direct inquiries, and take messages...


  • Morrisville, United States Unified Women's Healthcare Full time

    Overview: The Administrative Assistant- Laboratory Services will work with pathologists, client services, and laboratory leadership to organize and distribute daily pathologist work, process out going testing requests, external consults, and internal consults. The Administrative Assistant Laboratory Services handles many administrative support functions for...

  • Office Assistant

    6 days ago


    Morrisville, United States Britton Industries Full time

    Job DescriptionJob DescriptionBritton Industries Inc. has a career opportunity for an Office Assistant at our Morrisville, PA office.  Candidates must submit a qualified resume for consideration. This position fills an important support role for various departments in the company.   Attention to detail and flexibility are...


  • Morrisville, United States Vaco Full time

    Unable to partner with 3rd party vendors (Corp-to-Corp/C2C) for this opportunity. We are unable to sponsor at this time. Relocation assistance is not provided. Overview: We are seeking a Contract Part-Time Senior Administrator to join our client's dynamic biopharmaceutical team in Morrisville, NC. This role is ideal for an individual with a strong background...


  • Morrisville, United States Vaco Full time

    Unable to partner with 3rd party vendors (Corp-to-Corp/C2C) for this opportunity. We are unable to sponsor at this time. Relocation assistance is not provided. Overview: We are seeking a Contract Part-Time Senior Administrator to join our client's dynamic biopharmaceutical team in Morrisville, NC. This role is ideal for an individual with a strong background...


  • Morrisville, United States Union Bank Full time

    Job DescriptionJob DescriptionDescription:About usAs one of the oldest, independent community banks in Vermont, Union Bank has a longstanding reputation for investing in the success of our customers and communities. Founded in 1891 in Morrisville, Vermont, Union Bank is a full-service bank offering commercial, retail, municipal and asset management services...


  • Morrisville, United States A1 Consulting Group Inc Full time

    Job DescriptionJob DescriptionFull-Time & Part-Time Positions available: Seeking one or more qualified individuals with business administration, digital marketing, and light book-keeping skills to serve as an Office coordinator and/or manager for a banquet and conference center and a civil engineering consulting firm (small business consortium).General...


  • Morrisville, North Carolina, United States Affordable Care LLC Full time

    Job SummaryWe are seeking a highly skilled Compensation Program Administrator to join our team at Affordable Care LLC. As a key member of our HR department, you will be responsible for supporting the administration and implementation of our compensation programs.Key ResponsibilitiesCompensation Administration and Implementation:Complete and maintain salary...


  • Morrisville, United States UNC Health Full time

    Description Become part of an inclusive organization with over 40,000 diverse employees, whose mission is to improve the health and well-being of the unique communities we serve.Summary:Performs duties of an Administrative Associate but with some authority to step outside confines of established procedures. They are also considered the subject matter...

  • Junior HR Associate

    3 months ago


    Morrisville, United States Syncfusion Full time

    Job DescriptionJob DescriptionDescriptionThe Junior HR and Office Coordinator is a dual-role position responsible for supporting both the Human Resources department and managing the day-to-day operations of Syncfusion’s office space.  The primary responsibilities of this position will focus on a broad range of HR matters for approximately 60% of the...


  • Morrisville, United States SUNY Morrisville Full time

    About the Role:SUNY Morrisville seeks a highly experienced and strategic leader to serve as the Vice President of Administration and Finance. As a key member of the institution's senior leadership team, the successful candidate will be responsible for overseeing the financial and accounting operations of the college, ensuring it has the requisite financial...


  • Morrisville, United States UNC Health Full time

    Become part of an inclusive organization with over 40,000 diverse employees, whose mission is to improve the health and well-being of the unique communities we serve. Summary: Administrative Fellows have concurrent exposure to hospital operations and corporate administration in an integrated comprehensive regional academic health care delivery system....


  • Morrisville, United States CAREER FOUNDATIONS, INC. Full time

    Job DescriptionPosition OverviewAs an Executive Administrative Coordinator, you will be responsible for a wide range of administrative duties that support our leadership team. Your role will include:Managing a dynamic calendar of appointments and meetings.Preparing and processing expense reports with accuracy.Composing and drafting professional...


  • Morrisville, United States Manufacturing Solutions Inc Full time

    Job DescriptionJob DescriptionMission: The Accounting office manages the daily accounting and administrative functions for MSI and its subsidiaries. Our mission is to complete these tasks timely, accurately, and efficiently.Qualifications/Attributes:Minimum, High School Diploma/GED and 2 years of experience in accounting/office settingUnderstanding of...

  • Office Coordinator

    1 week ago


    Morrisville, Vermont, United States Union Bank Full time

    Job OverviewAbout UsUnion Bank, a historic and independent community bank in Vermont, has been dedicated to fostering the growth of our clients and the communities we serve since 1891. We pride ourselves on providing comprehensive banking solutions, including commercial, retail, municipal, and asset management services across northern Vermont and northern...


  • Morrisville, North Carolina, United States Search Solution Group Full time

    Job Summary: The Executive Assistant provides high-level administrative support to the Sales Executive, ensuring efficient operation of the sales department. This role involves managing schedules, preparing business materials, handling correspondence, and coordinating meetings. Proficiency in presentation software is required for creating and editing...

  • Office Coordinator

    1 week ago


    Morrisville, Vermont, United States Union Bank Full time

    Job OverviewAbout Union BankAs a historic and independent community bank in Vermont, Union Bank has built a strong reputation for supporting the success of our clients and local communities. Established in 1891, we provide a comprehensive range of financial services including commercial, retail, municipal, and asset management throughout northern Vermont and...