Contract Part-Time Senior Administrative Assistant

3 weeks ago


Morrisville, United States Vaco Full time

Unable to partner with 3rd party vendors (Corp-to-Corp/C2C) for this opportunity. We are unable to sponsor at this time. Relocation assistance is not provided.


Overview:

We are seeking a Contract Part-Time Senior Administrator to join our client's dynamic biopharmaceutical team in Morrisville, NC. This role is ideal for an individual with a strong background in executive support and office management, who thrives in fast-paced environments and is committed to excellence in administrative functions. The successful candidate will handle complex calendar management, travel arrangements, expense reporting, and meeting logistics, ensuring efficiency and effectiveness in supporting senior leadership.


Key Responsibilities:

- Manage complex calendars for senior executives across multiple time zones, balancing priorities and deadlines.

- Coordinate logistics for internal and external meetings, including leadership and board meetings, investor relations, and company events.

- Support travel arrangements and educate new hires on travel policies, handling both domestic and international itineraries.

- Maintain and update corporate organizational charts and executive biographies.

- Manage contract administration and lead training sessions for new employees on relevant software and procedures.

- Handle expense management and reconciliation for executive leadership, ensuring accuracy and compliance with company policies.

- Draft, proofread, and edit various documents such as memos, letters, presentations, and reports.

- Assist in the planning and coordination of company-wide events and activities.

- Maintain confidentiality of sensitive information and manage non-routine communications within the executive leadership team.

- Provide additional support to the Executive Assistant team as needed.

Required Qualifications:

- Bachelor's degree preferred or equivalent work experience in executive support and office management.

- Minimum of 5 years of experience in executive support within a fast-paced, preferably start-up or high-growth, environment.

- Proficiency in Microsoft Office, especially Outlook, and adept at managing shifting schedules.

- Strong organizational, project management, and prioritization skills with the ability to meet tight deadlines.

- Exceptional communication skills, both verbal and written.

- Creative problem-solving abilities and efficiency enhancements.

- Professional demeanor with a proactive and positive attitude towards tasks of all sizes.

- Ability to build relationships across time zones and work effectively with a dispersed team.


Work Environment:

Join a company that is at the forefront of developing innovative biopharmaceutical solutions with a culture that values collaboration, efficiency, and creativity. This position offers the stability of a structured work schedule with the flexibility needed to meet business demands.

Work Schedule:

- Monday to Thursday, with occasional Friday hours as required.

- Flexibility to work outside of normal business hours as needed.


Physical Demands and Working Conditions:

- General office environment with most work performed at a desk.

- Lifting requirements: Under 20 lbs.

- Occasional travel may be required.


Unable to partner with 3rd party vendors (Corp-to-Corp/C2C) for this opportunity. We are unable to sponsor at this time. Relocation assistance is not provided.



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