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Executive Assistant

4 months ago

Middletown, United States PEAK Event Services Full time
Job DescriptionJob Description

About Us

PEAK Event Services is proud to be the premier event rental and tenting company in the Northeast Joining the PEAK team means being part of a team that makes it happen. At PEAK, we find joy in bringing important moments to life. To our clients, it all feels like magic, but in reality, there’s a lot of work that goes into our work — strategy, creativity, and grit. Each new event brings its own brand of challenges, and we’re just the team to solve them. We’re motivated and inspired to deliver unique experiences in our own ingenious ways. This extra effort and determination helps us deliver stress less events for our clients, while providing us with transformative opportunities to learn, grow, and spread joy.

What You'll Do

The Executive Assistant works directly with the CEO and Executive Leadership Team to ensure administrative duties and projects within the organization are deployed and on schedule. This includes interdepartmental coordination, assisting in the creation of timelines and workflows. This is a result driven cross functional role. This position reports directly to the President and CEO.

The Day-to-Day

  • Providing administrative assistance, and preparing communications on the executive’s behalf
  • Manage professional and personal scheduling for CEO, including agendas, mail, email, calls, travel arrangements, miscellaneous tasks and errands
  • Deploy consistent and ad-hoc reporting thru various BI tools
  • Maintaining comprehensive and accurate records
  • Performing minor accounting duties such as expense reports and budgeting
  • Organizing corporate retreats and high profile meeting logistics
  • Taking meeting minutes and task assigning
  • Managing the executive’s calendar, including making appointments and prioritizing the most sensitive matters
  • Assist HR department with Internal Team Culture initiatives
  • Assist marketing department with client events or photo shoots as needed
  • Manage communication between upper management and employees, liaising with internal and external executives on various projects and tasks
  • Assist in managing projects in various areas of planning, implementing, establishing KPI’s
  • Conduct market research on specific inquiries as needed
  • Ensure all important tasks are assigned with clarity and follow up on progress
  • Assist in ensuring the timely completion of projects
  • • Occasional travel required

What We're Looking For

  • Bachelor’s degree or 3-5 years of related experience; service industry experience is strongly preferred but not required
  • Strong understanding of reporting, budget analysis, and creating KPIs
  • Knowledge of Power BI and Salesforce a plus
  • Excel and Power Point proficiency required
  • Familiarity with Operations-heavy companies
  • Must be comfortable working in a fast paced & changing environment
  • Demonstrated ability to be flexible and have a “Make it Happen” attitude
  • Strong verbal, written communication, and presentation skills
  • Excellent decision-making and problem-solving skills
  • Excellent organizational and project management skills
  • Ability to work well independently as well as in groups

Why You’ll Like Working Here

  • Our incredible compensation combo of Competitive Pay, Paid Time Off + Paid Holidays
  • Support for your personal life + wellbeing
  • We like to celebrate + we do it often
  • Encouragement for Volunteer Days + giving back to our communities
  • We foster and embrace an inclusive and diverse work culture

Compensation and Our Full Suite of Benefits

  • Hourly or salary
  • Medical, Dental + Vision Insurance
  • Company-Paid Basic Life + AD&D Insurance
  • Short Term & Long Term Disability Insurance
  • Telehealth + Wellness
  • Flexible Spending Accounts (FSAs)
  • Employee Assistance Program
  • Travel Assistance
  • 401K Retirement Plan + Employer Matching

More About Us

  • We’re not just a rental events company – our PEAK Code drives the work we do, every day.
  • We’re partners in problem solving. We collaborate in order to push through challenges and succeed together.
  • We are employers of respect. Our relationships mean the world to us and we hold ourselves to the highest level of accountability.
  • We are advocates for our communities. From sponsoring events and organizations to volunteering and donating our time, we support our communities and are committed to social responsibility.
  • We are keepers of the craft. Our attention to detail, commitment to excellence and devotion to our clients allows us to go “Above and Beyond”.

PEAK is an EEO Employer. We seek diversity and culture-add candidates, not necessarily “culture-fits” or more of the same. We believe diversity makes us better, and we seek to create a workplace where all feel a sense of belonging. Please let us know if you need any assistance or accommodation in the application process.

Company DescriptionPEAK Event Services is New England's leading event rental resource. Our combined experience and expertise has allowed our people to establish relationships with the area's most respected event planners, caterers, corporations, charities and venues. Our unmatched selection of items from tents and furniture to glassware and linens to create behind-the-scenes magic. Peak is more than a rental company. We are a collaborative team with round-the-clock dedication to our customers and a passion for perfection and innovation. We go above and beyond. We offer a hands-on approach with a friendly atmosphere that our employees enjoy working in. Our compensation and benefits packages are highly competitive as we seek to hire the best talent in the industry

Peak is an equal opportunity employer and considers qualified applicants for employment without regard to race, color, creed, religion, national origin, sex, sexual orientation, gender identity and expression, age, disability, or Vietnam era, or other eligible veteran status, or any other protected factor.Company DescriptionPEAK Event Services is New England's leading event rental resource. Our combined experience and expertise has allowed our people to establish relationships with the area's most respected event planners, caterers, corporations, charities and venues. Our unmatched selection of items from tents and furniture to glassware and linens to create behind-the-scenes magic. Peak is more than a rental company. We are a collaborative team with round-the-clock dedication to our customers and a passion for perfection and innovation. We go above and beyond. We offer a hands-on approach with a friendly atmosphere that our employees enjoy working in. Our compensation and benefits packages are highly competitive as we seek to hire the best talent in the industry\r
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Peak is an equal opportunity employer and considers qualified applicants for employment without regard to race, color, creed, religion, national origin, sex, sexual orientation, gender identity and expression, age, disability, or Vietnam era, or other eligible veteran status, or any other protected factor.