Executive Assistant

2 days ago

Arlington, United States Sparks Group Full time
Job DescriptionJob DescriptionJob Summary/Company: Spark group has partnered with a company operating in the government contracting sector in their search for an entry level Executive Assistant. Are you proficient in Microsoft Office, outgoing and professional seeking an opportunity to grow within a great organization? Apply today

Administrative Support Provide Executive•Prepare a range of non-routine correspondence according to company guidelines for signature by executive, (i.e. brand compliance, proof reading materials for consistency, grammar, and spelling).•Compile, process and analyze data based on research objectives and prepare reports•Coordinate work with third-party suppliers – both internal and external – to address support needs and issues on behalf of the executive•Prepare draft proposals and presentations with direction from Executive and/or support from other individuals or service departments, as necessary•Assist with miscellaneous complex administrative tasks
Meeting/Travel Coordinator•Arrange and coordinate meetings/conferences in liaison with the Meeting and Events Planning team when applicable. Handle routine and non-routine logistics (e.g. contact meeting participants and coordinate responses, compose meeting materials and follow-up correspondence with input and review by Executive). Follow up on action items and report status to Executives/meeting attendees. Identify potential speakers and provide local, on-site support as appropriate.•Arrange conference calls, video conferences or data conferences occasionally involving a global audience•Anticipate travel needs of executive and independently coordinate complex travel arrangements, typically involving multiple changes and destinations based on understanding of executive’s availability and obligations. Support with travel documentation and procedures (itineraries, visa/passport procedures).
Office Administration•Develop relationships with executives’ clients and their Executive Support•Review and sort paper-based and electronic mail, identify/take action required where appropriate•Manage potential complex calendar / diary activity, including coordination of appointments for executives as well as extensive rescheduling. Keep executives informed as needed•Provide telephone support (i.e. answer calls promptly and courteously). Act as executives’ representative to independently handle calls•Maintain contact and email distribution lists•Record and monitor work requests into the tracking tool in a timely manner according to local capabilities and guidelines
Background Profile/ Requirements:
  • Bachelor's Degree Preferred, 2-4 years of office experience accepted as an alternative
  • Strong Microsoft Office skills
  • Excellent communication skills

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This job is In-Person.

We offer several comprehensive benefits package including health and life insurance, paid and unpaid time off, and retirement and savings plans to qualifying employees.

Download the Sparks Group mobile app from Apple App Store or Google Play.

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Sparks Group is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, pregnancy, citizenship, family status, genetic information, disability, or protect veteran status.

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