Executive Assistant to Global CEO
4 weeks ago
Our client develops the cloud-based call center and phone system of choice. Its voice platform offers Salesforce integration, advanced analytics and reporting, live call monitoring, call tagging and dispositioning, voicemail, call recording, and other features. The company caters to financial, healthcare, retail, education, e-commerce, technology, and other industries.
They are currently seeking a full-time, predominantly remote Executive Assistant to the CEO who must live in Seattle, WA. As an Administrative Business Partner with this organization, you will play a central role in the leadership team's business operations and activities. You anticipate the needs of the C-suite, resolving operational and administrative issues before they arise and ensuring the team stays focused on their projects. Your agility in adapting to a changing environment and your knowledge of the company's products and services strategically support your team's projects. With strong business judgment and communication skills, you interact with various stakeholders and job functions.
MUST HAVE PRIOR EXPERIENCE WORKING FOR A CEO, HAVE GLOBAL TRAVEL AND MEETING COORDINATION EXPERIENCE AND ABILITY TO WORK WITHIN MULTIPLE TIME ZONES. IMPORTANCE ON UNDERSTANDING BLOCKING SUFFICIENT TRAVEL TIME SURROUNDING MEETINGS. (The EA will not be traveling)
TECH INDUSTRY EXPERIENCE REQUIRED
Responsibilities:
- Support the CEO in absolute calendar management and travel arrangements, mainly travels internationally
- Perform a wide range of administrative tasks efficiently, including calendar management, travel arrangements, expense reports, and meeting organizational deadlines with meticulous attention to detail.
- Interact with the Board and ensure confidentiality is maintained.
- Be a main point of contact for C-suite interview scheduling.
- Plan, manage, and execute team offsites, events, and activities.
- Oversee purchase order management, ensuring accuracy and compliance with company policies.
- Handle office administration tasks, including office supplies management, vendor relations, and facilities coordination.
- Work with the global teams to ensure the successful execution of regularly scheduled domestic and international meetings, events, or projects.
- Serve as a lead and manager for small projects within the organization.
Minimum Qualifications:
- Bachelor's degree or equivalent practical experience.
- Typically, 5 years of executive administrative experience in a high-tech or international environment, focusing on core administrative tasks such as travel management, expense reports, calendar management, and facilities coordination.
- Experience supporting an organization and directly managing weekly team meetings, including agenda ownership and content preparation.
- Experience serving as a lead for projects.
- Proficiency in purchase order (PO) management and office administration.
- Experience supporting C-suite leaders or equivalent.
Preferred Qualifications:
- Knowledge of process, project, and program management theory and practices, with the ability to apply them to solve operational issues.
- Ability to act as a focal point of contact for other departments and external suppliers, handling confidential information appropriately.
- Ability to build efficiency and effective responsiveness into existing operations and help define new operational strategies.
- Ability to effectively communicate and collaborate with a diverse range of people and job functions.
- Ability to maintain extreme confidentiality and exercise good judgment in decision making.
Company DescriptionWe are a successful recruiting firm hired by our client to identify top talent throughout the country.Company DescriptionWe are a successful recruiting firm hired by our client to identify top talent throughout the country.
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