Executive Assistant to the President and CEO

1 month ago

Seattle, United States Hartung Glass Industries Full time

The Executive Assistant performs a wide range of administrative and office support activities for the President and CEO. They must be effective in planning, prioritizing and executing tasks while handling confidential information and maintaining professionalism. The ideal candidate is comfortable with new technology, virtual meeting platforms, and scheduling systems. Must be comfortable taking the initiative when faced with administrative decisions.

Responsibilities:

•Provide administrative support to the President, CEO, COO and CFO

•Prepare presentations and trainings

•Compose correspondence and proofread documents

•Coordinate meetings, meals, and other events, taking responsibility for logistical details

•Support and help execute HQ special employee engagement events

•Execute office communication and meeting preparation

•Communicate sensitive topics in an effective and courteous manner

Requirements

•Five or more years of experience in providing high-level administrative support to senior managers/executives

•Proficiency in Microsoft Office 365

•Ability to communicate effectively, both verbally and in writing

•Demonstrated attention to detail and ability to meet tight deadlines

•Must be organized with the ability to prioritize multiple competing tasks and work well under pressure

•Ability to exercise sound judgment, initiative and problem solving

•Ability to exercise discretion; demonstrate high level of integrity and confidentiality

•Ability to work as a team member, understanding the necessity of proactive communication

•Establish and maintain effective working relationships with staff, external partners, and others

Hours: This is a Part time position 5 hours a day / 25 hours weekly, Monday thru Friday

We're one of the largest and premier manufacturers within our class in the United States. We're independently owned and have been in business over 75 years. Headquartered in Seattle, WA, we have multiple locations, from the West Coast to the Midwest. We are a fast-paced organization that has experienced rapid growth

We Offer:

•Excellent compensation structure

•Quarterly Incentive Bonus

•Paid Time Off (sick, vacation, holidays)

•Employee assistance program

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