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Office Manager

3 months ago

Austin, United States Smart Air Cooling & Heating Full time
Job DescriptionJob Description

At Smart Air Cooling & Heating, we were founded on the belief that our company should be a meaningful venture for everyone involved. Our mission is to provide exceptional services while creating a fulfilling and purposeful experience for our clients, employees, and the communities we serve. We want to be more than just an HVAC company; we are committed to making a positive difference in your life.

 

Position Overview: We are seeking a highly organized and experienced Office Manager to join our team. The ideal candidate will have a strong background in office administration, excellent communication skills, and the ability to manage multiple tasks efficiently. This role is crucial to the smooth operation of our office and requires a proactive individual who can handle a dynamic work environment.

 

Key Responsibilities:

  • Oversee daily office operations and ensure a smooth workflow.
  • Manage office supplies, equipment, and inventory.
  • Coordinate and schedule appointments, meetings, and events.
  • Handle customer inquiries and provide exceptional customer service.
  • Maintain accurate records and files, both physical and electronic.
  • Process invoices, manage accounts payable and receivable.
  • Assist with HR functions such as onboarding new employees and managing employee records.
  • Support management in various administrative tasks and special projects.
  • Implement and maintain office policies and procedures.
  • Liaise with vendors, contractors, and service providers.

 

Qualifications:

  • Proven experience as an Office Manager or in a similar administrative role, preferably within the HVAC industry.
  • Excellent organizational and time-management skills.
  • Strong communication and interpersonal abilities.
  • Proficient in Microsoft Office Suite (Word, Excel, Outlook) and office management software.
  • Familiarity with basic accounting principles.
  • Ability to multitask and prioritize tasks effectively.
  • High level of attention to detail and problem-solving skills.
  • A proactive and flexible approach to work.
  • Bachelor's degree in Business Administration or related field preferred but not required.

 

Benefits:

  • Competitive salary
  • Health, dental, and vision insurance
  • Retirement plan with company match
  • Paid time off and holidays
  • Professional development opportunities

 

If you are a motivated and experienced Office Manager looking to join a dynamic team, we would love to hear from you. Please send your resume and a cover letter outlining your relevant experience.

Company DescriptionSmart Air Cooling & Heating is a leading provider of heating, cooling, and ventilation services in the Austin area. We've been in business for over a decade and provide quality residential and commercial maintenance. We can assist customers with a variety of services from ductwork to installations, system repairs, insulation, indoor air quality tests, and more All of the technicians on our team are vetted, which means our clients can trust that they're receiving the best possible service.

Our great reputation is a direct result of our excellent team and their integrity. We strive to have a welcoming work environment that allows for career growth. Our employees work hard and deserve to be rewarded with excellent benefits and perks as well as competitive pay.Company DescriptionSmart Air Cooling & Heating is a leading provider of heating, cooling, and ventilation services in the Austin area. We've been in business for over a decade and provide quality residential and commercial maintenance. We can assist customers with a variety of services from ductwork to installations, system repairs, insulation, indoor air quality tests, and more All of the technicians on our team are vetted, which means our clients can trust that they're receiving the best possible service.\r
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Our great reputation is a direct result of our excellent team and their integrity. We strive to have a welcoming work environment that allows for career growth. Our employees work hard and deserve to be rewarded with excellent benefits and perks as well as competitive pay.