Executive Assistant

2 months ago

Bellevue, United States EviDent Alliance Full time
Job DescriptionJob Description

Executive Assistant

Are you a proactive go-getter with a knack for organization and a flair for communication? Do you thrive in a fast-paced environment and enjoy tackling new challenges every day? If so, we want you on our team

EviDent Alliance is a doctor-owned, doctor-led multi-disciplinary dental group based in the Puget Sound region. Our goal is to allow dentists to be great dentists by efficiently managing the daily business activities of each practice and allowing the dentists to concentrate on patient care. We are currently seeking an experienced, highly organized, and proactive Executive Assistant to support our CEO. The ideal candidate will be a master multi-tasker with excellent communication skills and an upbeat attitude. This role requires a high level of discretion and confidentiality, as well as the ability to work effectively in a fast-paced environment.

Key Responsibilities

Administrative Support: Provide comprehensive administrative support to the CEO, including managing calendars, scheduling meetings, preparing correspondence, and coordinating travel arrangements. Prepare Board meeting materials and presentations. Attend Board meetings and take minutes.

Communication Management: Serve as the primary point of contact between the CEO and internal/external stakeholders, handling communications promptly and professionally.

Meeting Coordination: Organize and prepare for meetings, including drafting agendas, collecting and distributing pre-meeting materials, setting up the meeting room including table/chair setup, food/catering, and remote connections for off-site attendees, and taking minutes.

Project Management: Assist with special projects and initiatives as needed, ensuring timely completion and alignment with organizational goals. Oversee project management platform and support the continued engagement of its use within leadership. Oversight and management of CEO’s project management account.

Documentation: Prepare reports, presentations, and other documents as requested by the CEO.

Event Planning: Plan and coordinate company events, executive off-sites, and other special activities.

Confidentiality: Maintain strict confidentiality and discretion with sensitive information.

Office Management: Oversee the office environment to ensure efficiency and organization.

Qualifications

Experience: Minimum of 5 years of experience as an Executive Assistant, preferably supporting C-level executives.

Education: Bachelor’s degree preferred.


Skills

- Exceptional organizational and time-management skills.

- Strong written and verbal communication abilities.

- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

- Ability to handle multiple tasks simultaneously with a high degree of accuracy and attention to detail.

- High level of integrity and discretion in handling confidential information.

- Professional demeanor and strong interpersonal skills.

- Ability to work independently and as part of a team.


Working Conditions

- Full-time position, Monday to Friday

- Onsite at our Bellevue, WA, Support Office location

- Occasional overtime may be required

- Occasional travel to off-site meetings

What We Offer

- Competitive Compensation

- Medical benefits

- Covered Dental Services with EviDent Providers

- 401K Plan

- PTO

- Paid Holidays

The anticipated salary range for this position is $31.25 - $37.50 hourly. Final salary will be determined based on several factors including maintaining the integrity and equity of our current internal wage scales as well as qualifying attributes of applicant.

EviDent Alliance's employment practices are in accordance with the laws that prohibit discrimination against qualified individuals on the basis of race, religion, color, gender, age, national origin, physical or mental disability, genetic information, veteran’s status, marital status, gender identity and expression, sexual orientation, or any other status protected by applicable law.

EviDent Alliance is an equal opportunity employer.

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