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Executive Assistant to Chief Executive Officer

2 months ago

Bellevue, Washington, United States Atana Inc Full time
About Atana Inc

Atana Inc is a company passionate about addressing critical social issues in the workplace, including sexual harassment, lack of diversity and inclusion, biased behavior, and workplace violence. We strive to create a safe and inclusive environment for our employees and clients.

Job Description

We are seeking a highly organized and detail-oriented Executive Assistant to support our Chief Executive Officer (CEO) in ensuring daily operations and success. The ideal candidate will have a strong focus on writing and research assistance, as well as exceptional organizational and time-management skills.

Key Responsibilities
  • Administrative Support: Provide administrative support to the CEO, including internal and external communication, managing schedules, and handling a wide range of administrative tasks with efficiency and professionalism.
  • Anticipating Needs: Anticipate the needs of the CEO, prioritize tasks, and maintain a high level of confidentiality.
  • Reporting and Analysis: Generate and curate sales reports in Salesforce, and assist with board management, including drafting minutes, board presentations, and communication.
  • Scheduling and Coordination: Manage and optimize the CEO's daily, weekly, and monthly schedule, ensuring efficient use of his time. Coordinate, schedule, and confirm internal and external meetings, appointments, and conference calls.
  • Meeting Preparation: Prepare meeting agendas, presentations, and related materials. Arrange for meeting rooms, catering, and necessary equipment.
  • Travel Coordination: Infrequently coordinate travel, including flights, accommodations, ground transportation, and other logistics.
  • Special Projects: Support the CEO in various special projects, which may include research, event attendance, or other initiatives.
  • Writing and Editing: Draft, review, and edit emails, letters, and reports on behalf of the CEO. Ghostwrite and review business articles for the CEO. Liaise with internal departments, clients, and external stakeholders to facilitate communication and information flow.
Requirements
  • Experience: Minimum of 3 years of experience as an Executive Assistant, with a strong focus on writing and research assistance.
  • Education: Bachelor's degree in Business Administration, Communications, or a related field preferred.
  • Skills: Exceptional organizational and time-management skills. Proficient with Microsoft Office Suite (Outlook, Word, Excel, OneDrive, PowerPoint). Strong written and verbal communication skills. Ability to multitask, prioritize, and adapt in a fast-paced environment.
  • Personal Qualities: Attention to detail and a high level of accuracy. Discretion and integrity in handling confidential information. Proactive and self-motivated with a solution-oriented mindset. Ability to work independently and as part of a team. Strong interpersonal skills and the ability to build relationships with stakeholders at all levels.
Compensation and Benefits

We offer a competitive salary of $70,000 to $80,000, commensurate with skills and experience. Our comprehensive benefits package includes medical, dental, vision, 401k, and paid time off. We also offer a inclusive company culture, paid holidays, and a free parking and events at our office building located off SE 8th in Bellevue.

Diversity and Inclusion

Atana Inc is committed to creating an inclusive and diverse work environment for everyone, regardless of race, ethnicity, religion, color, national origin, age, disability, sexual orientation, gender identity, parental status, marital status, and political affiliation. We recognize that there are systemic racial and discrimination issues facing our society, and we are committed to addressing and working on these vital issues through our words, products, and actions on behalf of our employees, partners, and customers.