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Executive Assistant to Chief Executive Officer

2 months ago

Bellevue, United States Atana Inc Full time

Atana is passionate about taking on some of the most challenging problems facing organizations today: sexual harassment, lack of diversity and inclusion, biased behavior, and workplace violence. 


Daily headlines chronicle incidents of sexual harassment, the repercussions of biased decision-making and lack of diversity on employees and organizations, and the horror of workplace violence. We address these issues to strengthen companies, improve work environments, and help employees become better professionals. We are looking for someone who shares our vision of solving critical social issues one organization at a time.


Job Description 

Atana is looking for a detail-oriented, organized, and proactive Executive Assistant to assist our CEO with ensuring daily organization and success while staying true to Atana’s strategic goals and objectives. You would work in our headquarters office in Bellevue, WA and would have the opportunity to work with a passionate and driven team, contributing to the success of our CEO, as well as be a huge contributor to the growth of our company. Your ability to multitask and prioritize will be crucial in helping our CEO stay on track and meet his ambitious goals.

 

The ideal candidate will have executive assistant experience; proficient writing skills; social media aptitude and an eye for design; proven aptitude synthesizing other’s needs, and the ability to work easily with the CEO.


Primary Responsibilities

  • Ensuring smooth day-to-day operations including internal and external communication, managing schedules, and handling a wide range of administrative tasks with efficiency and professionalism.
  • Anticipating the needs of the CEO, prioritizing tasks, and maintaining a high level of confidentiality.
  • Generating and curating sales reports in Salesforce (experience preferred but not required).
  • Assisting with board management, including drafting minutes, board presentation and communication.
  • Manage and optimize the CEO’s daily, weekly, and monthly schedule, ensuring efficient use of his time.
  • Coordinating, scheduling, and confirming internal and external meetings, appointments, and conference calls.
  • Preparing meeting agendas, presentations, and related materials.
  • Arranging for meeting rooms, catering, and necessary equipment.
  • Handling last-minute changes and conflicts in schedule with poise and efficiency.
  • Maintaining an organized system of tracking and following up on meeting action items.
  • Maintaining an organized filing system for digital documents in OneDrive.
  • Recognizing opportunities to improve process efficiencies and implement them.
  • Infrequent coordination of travel including flights, accommodations, ground transportation, and other logistics.
  • Supporting the CEO in various special projects, which may include research, event attendance, or other initiatives.
  • Taking on additional responsibilities as needed to ensure the success of the executive and the organization. 
  • Writing: Draft, review, and edit emails, letters, and reports on behalf of the CEO. Ghost write and review business articles for the CEO. Liaise with internal departments, clients, and external stakeholders to facilitate communication and information flow. Assist the CEO in the preparation of reports, presentations, and other documents as needed.
  • Social Media Management: Assist CEO in LinkedIn responses, posts, and general engagement.


Requirements

  • Minimum of 3 years of experience as an Executive Assistant, with a strong focus on writing and research assistance.
  • Bachelor’s degree in Business Administration, Communications, or a related field preferred.
  • Exceptional organizational and time-management skills.
  • Proficient with Microsoft Office Suite (Outlook, Word, Excel, OneDrive, PowerPoint).
  • Strong written and verbal communication skills.
  • Ability to multitask, prioritize, and adapt in a fast-paced environment.
  • Attention to detail and a high level of accuracy.
  • Discretion and integrity in handling confidential information.
  • Proactive and self-motivated with a solution-oriented mindset.
  • Ability to work independently and as part of a team.
  • Strong interpersonal skills and the ability to build relationships with stakeholders at all levels.


Opportunity & Compensation: $70,000 to $80,000 Commensurate with skills and experience. 


Atana is looking for a top performer that is not afraid to exceed expectations and is passionate about the mission of Atana. Medical, dental, vision, 401k, and paid time off is included in the complete compensation package, paid holidays, inclusive company culture, and more. A satisfactory outcome from criminal background verification, degree verification, and professional reference check is required prior to hire. 


Office building is located off SE 8th in Bellevue and has free parking, events, and a cafe.

 

Atana’s Diversity Code of Conduct:

Atana is dedicated to creating an inclusive and diverse work environment for everyone, regardless of race, ethnicity, religion, color, national origin, age, disability (physical or mental), sexual orientation, gender identity, parental status, marital status, and political affiliation as well as gender expression, socioeconomic status, background or physical appearance. 

  • We are united by our core values and the common mission of our company to provide the highest quality training in socially important areas that truly make a positive and enduring difference for both the companies we work with and their employees. 
  • We recognize that there are systemic racial and discrimination issues facing our society. Atana is committed to addressing and working on these vital issues through our words, products and actions on behalf of our employees, partners and customers. 
  • We believe that expressing our values and being accountable to one another reinforces respect and provides us a clear path to follow. We commit to upholding and evolving this code as our team or our environment changes.