Office Services Supervisor

1 month ago

San Diego, United States Vendor Direct Solutions, LLC Full time
Job DescriptionJob Description

Vendor Direct Solutions, LLC (VDS), an industry leader in providing on-site and technology solutions for law firms and other professional service providers, is seeking an experienced and highly motivated Office Services Supervisor in the San Diego area. The Office Services Supervisor is responsible for the day-to-day operations and staff of the Service/Copy Center. Ideal candidates must be organized, have a strong sense of prioritization, ability to multi-task and have exceptional customer service skills. They will serve as the point person on-site for customer issues and ensure customer expectations are met. They will report directly to the Director of Operations for VDS.

Job Responsibilities:

  • Oversee department personnel; delegating tasks and responsibilities, monitoring attendance, overtime, and performance issues.
  • Coordinates daily routines, scheduling, workflow, and special projects within the Service/Copy Center.
  • Work closely with and train floating VDS employees.
  • Run high volume copy machines; produce the binding, cutting, and/or assembly of reprographics projects as necessary.
  • Electronic imaging and printing.
  • Scanning and converting documents.
  • Ensure convenience copiers are working properly, checking for quality via daily inspections. Loading copy machines with paper and toner as needed. Clear paper jams and contact/inform technicians for specific problems.
  • Assist VDS management with company policies and initiatives.
  • Maintain records for management reports and inventory of supplies needed.
  • Coordinate distribution of office supplies, fax transmissions and mail to company personnel and/or designated drop-off points as required.
  • Maintain a high level of technical expertise, industry knowledge and a professional disposition.
  • Assist the Facilities department with overseeing visitors’ offices, conference room management, set-up and catering support.
  • Handle sensitive and confidential information.

**The job duties listed above are not an exhaustive list of every task that will be perform, but are intended to provide a representative summary of the major duties and responsibilities. Candidates may be required to perform additional, position-specific duties.

 Job Qualifications:

  • Exceptional customer service skills.
  • High school diploma or equivalent required; some college preferred.
  • Strong leadership skills and willingness to function as role model within the office.
  • Minimum of three years office services experience in a legal environment and relevant supervisor/lead experience.
  • Ability to interact with high level executives, administrators, attorneys, paralegals and assistants.
  • Experience in using reprographics equipment, including models with color copying/printing capabilities.
  • Understanding of postal equipment, including standard shipping software.
  • Excellent communication skills, both verbal and written.
  • Keyboard and Windows PC/Office Suite skills.
  • Must be able to lift up to 50 pounds.
  • Must be able to push, pull, bend, twist, and work standing up for long periods of time.

Vendor Direct Solutions is not a temp or a recruiting agency. We are a full-time employer.

Vendor Direct Solutions offers competitive salary and benefits, which includes 10 paid Holidays, Paid Time Off, Medical, Dental, Vision, Life Insurance, and 401(k).

Company DescriptionVendor Direct Solutions, LLC (VDS) is an industry leader in providing on-site and technology solutions for law firms and other professional service providers. Our team is comprised of experts who are skilled in the creation, design, and implementation and management of technology-based document solutions and strategies, from state-of-the-art electronic and file sharing systems to conventional back office support systems.

Our on-site solutions include professional management of all or selected segments of a firms records management, office services and IT operations. Our team includes outsourcing experts, records management professionals, senior consultants and directors who have built their careers in the legal and business process management space.

VDS also provides flexible on-site management resources and consulting to build Technology Solutions that include Records and Document Management Systems, Enterprise Search Solutions and the development of Intranet dashboards that speed the access to personalized information for end-users.Company DescriptionVendor Direct Solutions, LLC (VDS) is an industry leader in providing on-site and technology solutions for law firms and other professional service providers. Our team is comprised of experts who are skilled in the creation, design, and implementation and management of technology-based document solutions and strategies, from state-of-the-art electronic and file sharing systems to conventional back office support systems.\r
\r
Our on-site solutions include professional management of all or selected segments of a firms records management, office services and IT operations. Our team includes outsourcing experts, records management professionals, senior consultants and directors who have built their careers in the legal and business process management space.\r
\r
VDS also provides flexible on-site management resources and consulting to build Technology Solutions that include Records and Document Management Systems, Enterprise Search Solutions and the development of Intranet dashboards that speed the access to personalized information for end-users.

  • Office Services Supervisor

    1 week ago

    san diego, United States Matura Farrington Full time

    Matura Farrington is currently working on a search for an experienced and highly motivated Office Services Supervisor in the San Diego area. The Office Services Supervisor will oversee the daily operations and staff of the Service/Copy Center. Ideal candidates should be organized, capable of prioritizing tasks, able to multi-task, and possess exceptional...

  • Office Services Supervisor

    1 week ago

    San Diego, United States Matura Farrington Full time

    Matura Farrington is currently working on a search for an experienced and highly motivated Office Services Supervisor in the San Diego area. The Office Services Supervisor will oversee the daily operations and staff of the Service/Copy Center. Ideal candidates should be organized, capable of prioritizing tasks, able to multi-task, and possess exceptional...

  • Office Services Supervisor

    1 week ago

    san diego, United States Matura Farrington Full time

    Matura Farrington is currently working on a search for an experienced and highly motivated Office Services Supervisor in the San Diego area. The Office Services Supervisor will oversee the daily operations and staff of the Service/Copy Center. Ideal candidates should be organized, capable of prioritizing tasks, able to multi-task, and possess exceptional...

  • Office Services Supervisor

    1 week ago

    San Diego, United States Matura Farrington Full time

    Matura Farrington is currently working on a search for an experienced and highly motivated Office Services Supervisor in the San Diego area. The Office Services Supervisor will oversee the daily operations and staff of the Service/Copy Center. Ideal candidates should be organized, capable of prioritizing tasks, able to multi-task, and possess exceptional...

  • Pediatric Medical Office Supervisor

    1 week ago

    San Diego, California, United States Rady Children's Physician Management Services Full time

    Rady Children's Physician Management Services is actively looking for a detail-oriented and driven Full-Time Medical Office Site Supervisor. This role is essential in overseeing the daily functions of a pediatric healthcare facility, ensuring that staff performance is optimized and patient flow is efficient.As the Medical Office Site Supervisor, your primary...

  • Legal Office Supervisor

    4 weeks ago

    San Diego, United States LHH Full time

    LHH is working with company who needs an Office Services Supervisor. This would be a supervisor role and in office in San Diego, CA. This role will be at a law firm and would need prior office experience in a law firm setting. Responsibilities: Oversee department, delegate tasks and responsibilities.Monitor attendance, overtime, and performance. Coordinate...

  • Probation Officer

    1 day ago

    San Diego, California, United States California Southern Probation Office Full time

    About the RoleThe California Southern Probation Office is seeking a highly skilled and dedicated Probation Officer to join our team. As a Probation Officer, you will play a critical role in ensuring public safety and providing support to individuals on probation.Key ResponsibilitiesConduct regular home and work site visits to monitor compliance with...

  • Office Services Supervisor II

    3 days ago

    San Diego, California, United States R J Donovan Correctional Facility Full time

    Job SummaryThe Office Services Supervisor II - Mailroom Operations is a critical role at R J Donovan Correctional Facility, responsible for overseeing the daily processing of paperwork in the mailroom. This position requires strong leadership and organizational skills to manage a team of Office Assistants and Office Technicians.Key ResponsibilitiesSupervise...

  • Guest Services Supervisor

    2 weeks ago

    San Diego, California, United States Wsmanagementinc Full time

    Position:GUEST SERVICES SUPERVISORJob Overview: We are a renowned hospitality establishment dedicated to delivering exceptional guest experiences. We are looking for a skilled and motivated Guest Services Supervisor to manage our front office operations and ensure our guests receive the highest level of service.Position Summary: The Guest Services Supervisor...

  • Legal Office Operations Supervisor

    7 days ago

    San Diego, California, United States LHH Recruitment Solutions Full time

    LHH Recruitment Solutions is seeking a skilled Office Services Supervisor for a prominent legal firm. This supervisory position requires prior experience in an office environment, specifically within a legal setting.Key Responsibilities:Manage the office services department, assigning tasks and overseeing responsibilities.Track employee attendance, overtime,...

  • Guest Services Supervisor

    2 weeks ago

    San Diego, California, United States Vets Hired Full time

    About the Role: Front Desk ManagerPOSITION OVERVIEWThis entry-level managerial role is tasked with guiding and supporting the effective execution of daily operational requirements within the front office. Key areas of focus include Bell/Door Staff, Switchboard, and Guest Services/Front Desk. The role aims to enhance both guest and employee satisfaction while...

  • Guest Services Supervisor

    2 weeks ago

    San Diego, California, United States Omni Hotels Full time

    Location: San Diego HotelExperience the beauty of San Diego, where miles of sandy beaches meet a pleasant climate year-round. The Omni San Diego Hotel, a newly renovated four-star establishment, is committed to delivering an exceptional experience for both guests and associates. Our team enjoys a vibrant work atmosphere, comprehensive training, and the pride...

  • Security Operations Supervisor

    2 weeks ago

    San Diego, California, United States ALLSTATE SECURITY SERVICES INC Full time

    Summary/Objective:This role operates under the direct oversight of an appointed Director. The individual is tasked with ensuring that all security posts are adequately staffed in alignment with the needs of the organization and its clients at all times. Act as the primary point of contact with security personnel and lead the coordination of operational...

  • Guest Services Supervisor

    2 weeks ago

    San Diego, California, United States Residence Inn San Diego Poway Full time

    Company Overview:At Residence Inn San Diego Poway, we pride ourselves on fostering a culture that emphasizes teamwork and exceptional service. With a portfolio that spans numerous hotels across the nation, we have established a reputation for excellence in hospitality management.Position Summary:As a Front Desk Supervisor, you will play a pivotal role in...

  • Construction Project Supervisor

    2 weeks ago

    San Diego, California, United States PBS Construction Services Inc Full time

    Position OverviewPBS Construction Services Inc is seeking a proficient Construction Project Supervisor to lead our efforts in managing planning, scheduling, budgeting, and execution of projects. The successful candidate will possess substantial experience in overseeing Multi-Family construction projects exceeding 5 stories.Key ResponsibilitiesEngage with...

  • Guest Services Supervisor

    1 week ago

    San Diego, California, United States Residence Inn San Diego Poway Full time

    Company Overview:At Residence Inn San Diego, Poway, we pride ourselves on fostering a culture of excellence and innovation. With a strong presence in the hospitality industry, we manage a diverse portfolio of hotels, ensuring exceptional service and guest satisfaction.Position Summary:As a Front Desk Supervisor, you will play a pivotal role in creating...

  • Office Services Supervisor II

    2 days ago

    San Bernardino, California, United States California Correctional Health Care Services Full time

    Job SummaryThe Office Services Supervisor II is a key role within the California Correctional Health Care Services, responsible for overseeing the administrative support and clerical activities at an institution health care program. This position requires strong leadership and organizational skills, with the ability to direct and coordinate varied...

  • Judicial Office Receptionist

    2 weeks ago

    San Diego, California, United States California Southern Probation Office Full time

    Position Overview: Probation Receptionist The Probation Receptionist plays a crucial role in the operations of the California Southern Probation Office. This position involves managing front desk activities and providing essential support to both staff and clients. Key Responsibilities: Greet and assist visitors in a professional manner. Handle incoming...

  • Central Service Supervisor

    5 days ago

    San Diego, California, United States Scripps Health Full time

    Job SummaryWe are seeking a highly skilled and experienced Supervisor of Sterile Processing to join our team at Scripps Health. As a key member of our Sterile Processing Department, you will be responsible for overseeing the daily operations of the department, ensuring the highest standards of sterility and quality are maintained.Key...

  • Food Service Supervisor

    2 weeks ago

    San Diego, California, United States SeaWorld Parks & Entertainment Full time

    At SeaWorld, we are dedicated to the welfare of animals and committed to creating unforgettable experiences for our guests. We invite you to join our team and contribute to the joy and excitement we bring to visitors from around the globe. We are looking for motivated, passionate, and hardworking individuals to step into the role of Food Service Supervisor...