Office Services Supervisor

2 months ago


San Diego, United States Matura Farrington Full time

Matura Farrington is currently working on a search for an experienced and highly motivated Office Services Supervisor in the San Diego area. The Office Services Supervisor will oversee the daily operations and staff of the Service/Copy Center. Ideal candidates should be organized, capable of prioritizing tasks, able to multi-task, and possess exceptional customer service skills. This role serves as the on-site point of contact for customer concerns and ensures that expectations are consistently met.


Job Responsibilities:

  • Manage department personnel, including delegating tasks, monitoring attendance, addressing overtime, and resolving performance issues.
  • Coordinate daily routines, scheduling, workflow, and special projects within the Service/Copy Center.
  • Collaborate with and train floating staff.
  • Operate high-volume copy machines and assist with binding, cutting, and assembling reprographics projects as necessary.
  • Handle electronic imaging, printing, scanning, and document conversion.
  • Perform routine checks on convenience copiers, ensuring they function properly through daily inspections, refilling paper and toner as needed, and addressing paper jams. Contact technicians for any specific issues.
  • Support management in implementing company policies and initiatives.
  • Maintain records for management reports and manage the inventory of required supplies.
  • Coordinate the distribution of office supplies, fax transmissions, and mail to personnel or designated locations.
  • Ensure a high level of technical expertise, industry knowledge, and maintain a professional demeanor.
  • Assist the Facilities department with managing visitors’ offices, overseeing conference room scheduling, setup, and providing catering support.
  • Handle sensitive and confidential information.


Job Qualifications:

  • High school diploma or equivalent required; some college coursework is preferred.
  • At least three years of office services experience in a legal environment, with relevant supervisory or leadership experience.
  • Ability to interact professionally with high-level executives, administrators, attorneys, paralegals, and assistants.
  • Proficiency with reprographics equipment, including color copying/printing capabilities.
  • Familiarity with postal equipment and standard shipping software.


This is a full-time position offering a competitive salary and benefits, including 10 paid holidays, Paid Time Off (PTO), Medical, Dental, Vision, Life Insurance, and 401(k).



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