AR Associate

4 weeks ago

Miami, United States KW Property Management, LLC Full time
Job DescriptionJob Description

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Operates computers programmed with accounting software to record, store and analyze information.
  • Provide administrative support to the Accounts Receivable and Accounts Payable department and Management. Assist with calls/voicemails, reroute calls to appropriate area.
  • Manage a portfolio of new associations and their data entry following Standard Operating Procedures.
  • Facilitate all research items that arrive from the field and/or customers related to Accounts Receivables. Address research items assigned via ticket system or identify and forward research item to appropriate party
  • Process all monthly Developer invoices/ billings. Application of payments /wire transfers to all developers’ invoices/ billing to ensure accuracy.
  • Process coupon requests for new associations or statement and or statement of accounts as needed
  • Process new Special Assessments/ Budgets etc.
  • Support the AR and the AP Manager when necessary including late fee waivers, charges, bank reconciliations, special assessments reconciliations, projects etc.
  • Maintain records regarding Accounts Receivables per the guidelines provided.
  • Assisting with staff training.
  • Assist with Stop Payment and Void Requests on AP vendor checks
  • Adding GL Codes to Nexus.
  • Review and process Security Deposit Refunds and Maintenance Refunds (weekly).
  • Set-up Recurring Vouchers in Jenark.
  • Assist with Accountant inquiries for Vendor checks not posted or recorded in Nexus / Jenark.
  • Assist the A/P Manager with new associations while in the on-boarding/implementation phase.
  • Assist with Vendor set-ups in Nexus and Jenark.
  • Other duties as assigned.

Competencies;

  • Interpersonal and Communication Skills
  • Problem Solving/Analysis
  • Time Management
  • Customer/Client Focus

This position has no supervisory responsibilities. “This position has no supervisory responsibilities.

This job operates in a clerical, office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

This is a largely sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand on a stool as necessary.

This is a full-time position. Days and hours of work are Monday through Friday, 8:30 a.m. to 5:30 p.m. This schedule may change to accommodate the business needs of the company”

No travel is expected for this position.

Requirements

  • Excellent communication and listening skills in order to interact with a diverse and multi culture population
  • 3 to 5 years work experience in a related field
  • Working knowledge of Microsoft Office (Word, Excel and PowerPoint) and computers
  • Ability to work in a team environment as well as independently and be self-driven
  • Ability to meet deadlines and work well under pressure
  • Ability to work with sensitive or confidential information
  • Critical thinking, problem solving, judgment and decision-making abilities

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

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