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Director of Operations

2 months ago

Miami FL USA, United States One Sothebys Realty Full time
Job Title: Director of Operations

We are seeking a highly skilled and experienced Director of Operations to join our team at One Sotheby's International Realty. As a key member of our Development Division, you will be responsible for overseeing and managing the day-to-day operations, ensuring efficiency, productivity, and alignment with our strategic goals.

Key Responsibilities:
  • ELA Advising on Negotiations & Execution:
    • Collaborate with the CEO to structure contract negotiations with Developer clients, enhancing negotiation strategies and working to achieve best possible outcomes.
    • Work with the CEO to draft, review, and finalize ELA's and ELA addendums.
  • Agent Agreements/Contracts:
    • Draft, manage, and oversee agent agreements, ensuring accuracy and compliance.
    • Work with the ONE Sotheby's Onboarding team to ensure proper onboarding and documentation for each agent working on a development as an in-house sales associate.
  • Referral Agreements:
    • Oversee and manage referral agreements to ensure compliance and maximized benefits.
  • Reporting for Ownership & Developer Clients:
    • Provide ownership and Development clients with quarterly reports, ensuring accurate data collection, analysis, and presentation of each development's performance.
    • Prepare and present weekly traffic reports for each development to present at Development Division weekly corporate meetings.
    • Lead corporate calls, prepare agendas for all corporate calls, and ensure all staff is prepared for corporate meetings.
    • Responsible for all Developer reporting, ensuring reports are accurate, well-structured, and delivered on time.
    • Maintain detailed weekly reports for due diligence projects, including sales reports, deal summaries, draw matrices, and weekly sales reports by volume, square footage, and PPSF based on sold units.
  • Onboarding of Developments, Staff within Division & In-House Sales teams:
    • Responsible for gathering proper documentation for each new development – contracts, condo docs, reservation agreements, broker registrations, etc.
    • Responsible for coordinating developer meetings, setting cadence, informing developers of company offerings, etc.
    • Responsible for Agent & Staff onboarding process.
    • Responsible for staff trainings within the department.
  • Market Research:
    • Conduct and oversee research activities for developers and Ownership to support strategic decision-making, including sales and inventory market data, market comparable, pricing analysis, etc.
  • Development Pipeline Management:
    • Manage Development pipeline, ensuring timely and effective responses to developers and maintaining regular communication.
  • Development Stacking, Pricing, and Release Strategies:
    • Develop and implement strategies for stacking, pricing, and inventory releases for each development.
  • Broker & Database Management:
    • Work closely with the accounting department to maintain detailed financial reports for the sales teams, including expenses, AP, AR, draws, commissions, and more.
  • Liaison Responsibilities:
    • Serve as the liaison between ONE SIR and inventory/management systems to ensure seamless integration and functionality.
Requirements:
  • ***MUST have real estate / new development experience***
  • Bachelor's degree in Business Administration, Real Estate, Finance, or a related field.
  • Minimum of 5 years of experience in real estate operations, preferably in a development setting.
  • Strong negotiation skills and experience in ELA negotiations.
  • Proficiency in data analysis and report generation.
  • Excellent organizational and project management skills.
  • Ability to lead and manage a team effectively.
  • Strong communication and interpersonal skills.
  • Proficiency in inventory and management systems.
Benefits:
  • Medical, Dental, and Vision.
  • 401k.
  • A generous PTO and Holiday calendar.
  • Start-up office environment.
  • Growth potential.
  • Training and development.

We are an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.