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Accounts Payable Specialist
3 months ago
Innovetive Petcare is an Austin-based veterinary management company. We own and operate veterinary practices who benefit from business management tools, resources, and a great support team dedicated to helping veterinary practices prosper and grow. We are a fast-growing, culture-first company with over 80 veterinary clinics and over 2,500 dedicated employees across 16 U.S. states.
Our company oversees such areas as Human Resources, Marketing, Finance, Payroll, Legal, and Operational Support so our veterinarians, staff, and team members can focus on providing exceptional patient care. We want our teams to enjoy a better life, a strong supportive community, and ongoing training and career development so they can continue to prosper and grow.
Key ResponsibilitiesThe Accounts Payable Specialist will provide financial, administrative, and clerical support for the company. The role will be responsible for assisting Accounts Payable and Accounts Receivable with daily and monthly processes. This is a hybrid role, with time both in office and remote.
- Maintain vendor records including W-9s and remittance information.
- Receive and enter large volume of vendor invoices and credit memos in a timely manner.
- Receive and verify expense reports; reconcile expense and other financial reports with account balances and other office records.
- Work with company personnel to ensure expenditures are authorized and properly documented.
- Print and mail payments to vendors.
- Documenting American Express charges from Concur.
- Reconcile vendor statements and work with vendors to resolve discrepancies.
- Assist with month-end close tasks.
- Assist with preparing IRS Form 1099s for all eligible vendors.
- Enter or imports daily revenue and receivables into the accounting system for each veterinary practice.
- Ensure compliance with established policies and procedures.
- Support year-end audit documentation as required.
- Willingness to foster a positive and fun work environment.
Skills, Knowledge and Expertise
- Accounting education or an equivalent combination of training and relevant work experience.
- Minimum of two years of experience in Accounts Payable.
- Must be reliable and punctual.
- Excellent organizational skills and attention to detail.
- Strong communication, time management and prioritization skills.
- Proficient in MS Office applications, such as Outlook, Excel, and Word
- Experience working with ERP systems. Sage Intacct preferred, not required.
- Ability to maintain confidential and meticulous records.
- Ability to work cooperatively and collaboratively with colleagues.
Benefits
- Health, dental, vision and life insurance.
- Paid time off (PTO).
- Paid parental leave.
- 401k with employer match.
- Employee discounts.
- 24/7 access to a peer-to-peer mental well-being platform called Kindly Human.
