Accounts Payable Specialist
2 days ago
We are seeking a highly skilled and detail-oriented Accounts Payable Technician to join our team at the Texas Department of Public Safety. As an Accounts Payable Technician, you will be responsible for processing invoices, travel vouchers, and credit card statements for products and services, ensuring accuracy and adherence to current policies and procedures.
Key Responsibilities- Process invoices, travel vouchers, and credit card statements for products and services, ensuring accuracy and adherence to current policies and procedures.
- Review invoices to determine the accuracy of encumbrances, billing amounts, vendor information, and reconcile identified discrepancies.
- Initiate vouchers for payment of invoices or travel vouchers and enter relevant data into a computerized accounting system.
- Work under limited supervision, with considerable latitude for the use of initiative and independent judgment.
- Track invoices and/or travel vouchers using internal tracking systems to ensure payments are made in a timely manner.
- Prepare spreadsheets as needed to calculate and document the pro-rated allocation of invoice amounts among various budgets.
- Monitor status of invoices and/or travel vouchers awaiting additional information, documentation, or approval.
- Code and process payment of invoices and/or travel vouchers charging identified budgets for payment in the State Comptroller's Accounting System (CAPPS) Centralized Accounting and Payroll/Personnel System.
- Research delinquency, termination, and/or disconnect notices to establish payment status and contact vendors for resolution.
- Operate a personal computer to enter, retrieve, edit, and balance the accounts payable information into the Centralized Accounting and Payroll/Personnel Systems (CAPPS), or Uniform State Accounting System (USAS) automated accounting systems.
- Graduation from a standard senior high school with a High School Diploma is required.
- Minimum of one (1) year experience performing accounting related work.
- Experience in applying accounting principles, and/or experience with accounting systems is preferred.
- Working knowledge of, or the ability to rapidly assimilate information related to TXDPS, State and Federal regulations, legislation, guidelines, policies, and procedures.
- Must demonstrate an ability to exercise poise, tact, diplomacy, and an ability to establish and maintain positive, working/professional relationships with internal/external customers.
- Must be organized, flexible, and able to effectively prioritize in a multi-demand and constantly changing environment.
- Must demonstrate an ability to examine data/information, discern variations/similarities, and be able to identify trends, relationships, and causal factors.
- Must possess appropriate levels of proficiency with utilized software and systems and be able to learn new software/systems.
The physical and environmental demands described here are representative of those encountered and/or necessary for the employee to successfully perform the essential functions of this job; reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Environment: Office;
- Ambulatory skills, e.g. stand, walk, sit;
- Hand-eye coordination and arm/hand/finger dexterity;
- Ability to speak, hear, and exercise visual acuity;
- Ability to transfer weights of ten (10) pounds anticipated for this position;
- Driving requirements: Occasional (five [5%]).
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