EXECUTIVE ADMINISTRATIVE ASSISTANT

3 weeks ago

Rosemont IL USA, United States The American Academy of Dermatology Full time
The American Academy of Dermatology is seeking an Executive Administrative Assistant located in our Rosemont, IL office responsible for providing executive level administrative support for the Executive Director & CEO, and Director of Executive Projects & Operations. Responsible for coordinating, implementing, and completing administrative projects. Initiates, composes, and prepares outgoing correspondence, memoranda, and presentation materials that require minimal review. Assist with department processes and projects as assigned.

About Us:

The American Academy of Dermatology (Academy), founded in 1938, is the largest, most influential, and most representative of all dermatologic associations. A sister organization to the Academy, the American Academy of Dermatology Association is the resource for government affairs, health policy and practice information for dermatologists, and plays a major role in formulating policies that can enhance the quality of dermatologic care.

With a membership of more than 20,800 physicians worldwide, the Academy is committed to: advancing the diagnosis and medical, surgical, and cosmetic treatment of the skin, hair, and nails; advocating high standards in clinical practice, education, and research in dermatology; and supporting and enhancing patient care for a lifetime of healthier skin.

To learn more about the Academy please visit our website at www.aad.org, or follow us on these social media outlets:

* Facebook (www.facebook.com/aadskin)
* TikTok (www.tiktok.com/@AADskin)
* Twitter (www.twitter.com/AADskin)
* Pinterest (www.pinterest.com/AADskin)
* Instagram (www.instagram.com/aadskin1)

Responsibilities:

* Supports the Executive Director & CEO and Director of Executive Projects & Operations. Duties include, but are not limited to, managing calendar, coordinating, and managing travel, monitoring, processing, and reconciling expenses, organizing conference calls and meetings. Proactively screen telephone calls using judgment to determine those that require priority attention. Relaying detailed phone messages. Manage Executive Director & CEO timecard, maintain professional contact list, subscriptions, and memberships.
* Assist with project coordination/orchestration by working with members of the Executive Team and their teams to ensure that progress is being made in a timely way, and any demands on the CEO's schedule are understood and agreed upon. Assist with any necessary follow-up with the Executive Team and their teams on outstanding tasks. This will include the use of AAD/A workspace and other Academy tools.
* Meeting preparation as delegated by the Director of Executive Projects and Operations. Duties include, but are not limited to, coordinating, and managing meetings: gathering meeting materials in advance, and overseeing logistics at the discretion of the Executive Director & CEO including meetings with outside organizations.
* Assist with other department projects. Assist team members in performing the administrative tasks associated with ad hoc task forces assigned to the Executive Director and CEO. Ensuring tasks are completed in a timely manner and to the satisfaction of the Director.
* Opening and distributing mail, tasking correspondence appropriately. Initiating, composing, and preparing correspondence, memos, reports, letters, etc., seeking appropriate assistance when necessary and ensuring grammatical and typographical accuracy. Other administrative responsibilities such as e-filing, supervising shipments, backup for ordering office supplies requested by Executive Director & CEO, photocopying, and faxing. Maintaining, analyzing, and implementing recommended improvements to processes and project management timelines. Serving as back up for team members in the department.

Requirements:

* High school diploma required; some college preferred.
* Four years of demonstrated experience in a member service-oriented and business-focused organization preferred. Project coordination experience required.
* Five or more years of executive level administrative experience required.
* Association and working with the Board of Directors experience preferred.
* Microsoft Office experience is required including Outlook, Word, PowerPoint, and Excel.
* Ability to work evenings and weekends when required.
* Excellent command of the English language and ability to follow oral and written instructions. Strong verbal and written communication and editorial skills.
* Ability to effectively communicate with a variety of stakeholders, including AAD and AADA leadership, members, and senior staff with a high level of finesse, diplomacy, and professionalism.
* Strong organizational skills. Must be able to maintain confidentiality.
* Thrives on extreme attention to detail, policy, and implementation. Able to execute projects under minimal supervision required and work independently, seeking appropriate direction when needed is required.
* Able to multi-task and meet or exceed deadlines. Ability to think proactively and quickly switch focus due to changing priorities. Ability to problem solve and communicate effectively with Leadership and Members required.
* Needs to work effectively with all levels of an organization. Advanced proficiency with MS Office and Adobe required.
* Experience with membership databases highly desired.

We offer a competitive compensation plan and benefits package including medical/dental/vision/life insurance as well as a matching retirement contribution, tuition reimbursement, bonus program, pension plan, paid vacation/medical/personal days, work-life balance, recognition program and casual work environment. More information about our compensation and benefits can be reviewed on the detailed job ad on our website.

The Academy offers a hybrid work environment; providing time in the office for in-person collaboration and the opportunity to work remotely for focus time. We are building a workplace where our employees are excited to come to work every day because of the culture that we are creating together - one of respect, transparency, and collaboration. A workplace in which we demonstrate care and commitment, celebration, community, and focused learning that contributes to the mission of advancing excellence in dermatologic care.

For immediate consideration please apply online at www.aad.org, scroll to the bottom of the page and follow the Employment link. EOE M/F/D/V

  • Executive Administrative Assistant

    3 weeks ago

    Rosemont, United States Culligan Full time

    Job Summary The Executive Administrative Assistant will provide administrative and general office support to the Consumer Products Division President in a dynamic and fast-paced environment. This position will act as the main resource for their designated ET leaders through all global business and travel, working in collaboration with local administrative...

  • Executive Administrative Assistant

    3 weeks ago

    Rosemont, United States The American Academy of Dermatology Full time

    The American Academy of Dermatology is seeking an Executive Administrative Assistant located in our Rosemont, IL office responsible for providing executive level administrative support for the Executive Director & CEO, and Director of Executive Projects & Operations. Responsible for coordinating, implementing, and completing administrative projects....

  • Executive Assistant

    1 week ago

    Rosemont, United States The Larko Group Full time

    Assist the President and CEO of a purpose-oriented organization, functioning as the main liaison internally and with crucial stakeholders. The ideal candidate should exhibit sound judgment across diverse situations and showcase excellent written and verbal communication, administrative prowess, and organizational abilities. Maintaining equilibrium among...

  • Executive Assistant

    2 weeks ago

    Rosemont, United States The Larko Group Full time

    Assist the President and CEO of a purpose-oriented organization, functioning as the main liaison internally and with crucial stakeholders. The ideal candidate should exhibit sound judgment across diverse situations and showcase excellent written and verbal communication, administrative prowess, and organizational abilities. Maintaining equilibrium among...

  • Executive Assistant

    3 weeks ago

    Rosemont, United States The Martin-Brower Company Full time

    Provide comprehensive administrative support, including coordinating travel, managing expenses, overseeing office management, and handling tasks that don't require the Executive's direct input. Proactively anticipate issues and take preventive measur Executive Assistant, Executive, Corporate, Assistant, Manufacturing, Business Services

  • Administrative Assistant

    3 weeks ago

    Rosemont, United States WestPoint Financial Group Full time

    Job DescriptionJob DescriptionWestPoint Financial Group is assisting with the sourcing of this candidate. The candidate will be the employee of Levine & Reid, Inc.This is a Full-Time position, Monday through Friday, in office in the O'Hare/Rosemont area. Flexible hours are available.Levine & Reid is renowned for its enthusiastic commitment to its...

  • Executive Administrative Assistant

    2 weeks ago

    Huntington, NY, USA, United States TemPositions Full time

    We are currently looking for an Executive Administrative assistant for a nonprofit organization in Suffolk County New York. This individual   will be responsible for all administrative tasks and maintaining a professional environment.  This organization’s mission is to educate and encourage pet adoptions. Job duties Organizing meetings, including...

  • Administrative Assistant

    1 week ago

    Chicago, IL, United States KabaFusion Full time

    Come join an exciting and innovative company that puts the “care” back in healthcare! Why do Administrative Assistants want to work here? The reason people love working for KabaFusion is because of the impact we have on our patients. Here, it doesn’t matter what your role is, you will be part of a team that works collaboratively to change lives. You...

  • Account Executive

    4 weeks ago

    Rosemont, Illinois, United States norskhydro Full time

    Hydro Extrusions is a world-leading aluminium extrusion business counting around 100 production sites in 40 countries and employing 20,000 people. Through our unique combination of local expertise, global network, and unmatched R&D capabilities, we can offer everything from standards profiles, to advanced development and manufacturing for most industries....

  • Account Executive

    4 days ago

    Rosemont, Illinois, United States norskhydro Full time

    Hydro Extrusions is a world-leading aluminium extrusion business counting around 100 production sites in 40 countries and employing 20,000 people. Through our unique combination of local expertise, global network, and unmatched R&D capabilities, we can offer everything from standards profiles, to advanced development and manufacturing for most industries....

  • Administrative Assistants-Temp-Legal

    1 week ago

    Chicago, IL, United States KabaFusion Full time

    Come join an exciting and innovative company that puts the “care” back in healthcare! Why do Administrative Assistants want to work here? What started as a single pharmacy in 2010 has grown into KabaFusion becoming the largest privately held home infusion company in the country. We have a national network of pharmacies and nursing offices strategically...

  • Marketing Assistant

    4 weeks ago

    Rosemont, United States Batory Foods Full time

    At Batory Foods, we encourage our team to Bring YOU, Every Day because true success starts with the ability to be yourself and letting your unique talents shine. Since 1979, the heart of our success has been our people. The Friedman family established a legacy of generosity, warmth, and respect. And with core values like Invest in Relationships and Be...

  • Administration Assistant

    1 week ago

    Decatur, IL, United States INFOPRO LEARNING PRIVATE LIMITED Full time

    Company description- At Infopro Learning we specialize in providing top-notch temporary and permanent staffing solutions to businesses of all sizes. We understand the challenges that come with finding the right candidates to fit specific job requirements, which is why we offer a range of staffing services to meet the unique needs of our clients. With our...

  • Administrative Assistant II

    1 month ago

    USA-WI Green Bay Willowbrook, United States TreeHouse Foods, Inc. Full time

    Employee Type:Full timeLocation:WI Green Bay WillowbrookJob Type:AdministrationJob Posting Title:Administrative Assistant IIAbout Us:TreeHouse Foods (NYSE: THS) is a leading manufacturer of private label packaged foods and beverages, operating a network of production facilities across the United States and Canada. At TreeHouse Foods, our commitment to...

  • Administrative Assistant II

    1 month ago

    USA-WI Green Bay Willowbrook, United States TreeHouse Foods, Inc. Full time

    Employee Type:Full timeLocation:WI Green Bay WillowbrookJob Type:AdministrationJob Posting Title:Administrative Assistant IIAbout Us:TreeHouse Foods (NYSE: THS) is a leading manufacturer of private label packaged foods and beverages, operating a network of production facilities across the United States and Canada. At TreeHouse Foods, our commitment to...

  • Assistant Corporate Controller

    2 weeks ago

    Rosemont, United States Vantedge Medical Full time

    Job DescriptionJob DescriptionAssistant Corporate ControllerFull-time / PermanentSalaried About Us:Vantedge Medical is the premier metals-based med-tech solutions partner from concept to full-scale manufacturing. We are at the forefront of precision engineering and innovation, specializing in the development and manufacturing of vital components for medical...

  • Athletics Assistant, LS PE Teacher, Varsity Basketball Coach

    4 weeks ago

    Rosemont, Illinois, United States The Agnes Irwin School Full time

    The Agnes Irwin School, an all-girls' Pre-K through 12th-grade independent school in the Philadelphia suburbs, is committed to fostering the intellectual and personal growth of girls and young women. Providing its students with a rigorous academic education, AIS is dedicated to developing each student's highest potential in intellect, character, and...

  • National Sales Director

    1 week ago

    Chicago, IL, United States Page Executive Full time

    National Sales Director leading a team of 20Great leadership opportunity with growing companyAbout Our ClientOur client for the National Sales Director Aftermarket opportunity is a manufacturer and distributor of lighting, electronics, control systems, and other related products to the transportation and mobility markets, including automotive, law...

  • Product Specialist

    3 days ago

    Rosemont, United States Batory Foods Full time

    At Batory Foods, we encourage our team to Bring YOU, Every Day because true success starts with the ability to be yourself and letting your unique talents shine. Since 1979, the heart of our success has been our people. The Friedman family established a legacy of generosity, warmth, and respect. And with core values like Invest in Relationships and Be...

  • Medical Administrative Assistant

    2 weeks ago

    Burbank, IL, United States Orthodontic Experts LTD Full time

    Orthodontic Experts is dedicated to quality care and orthodontic excellence, we are a community committed to making a difference in the lives of our patients. Inclusion Following the office introduction, you take records (pictures and x-rays) which will be utilized to set a treatment plan for the new patient. Assisting in sterilizing equipment. Assist...