Executive Assistant

3 weeks ago


Rosemont, United States The Larko Group Full time

Assist the President and CEO of a purpose-oriented organization, functioning as the main liaison internally and with crucial stakeholders. The ideal candidate should exhibit sound judgment across diverse situations and showcase excellent written and verbal communication, administrative prowess, and organizational abilities. Maintaining equilibrium among various priorities is crucial, and it is important to be adept at handling a diverse array of tasks, including confidential matters, under pressure and with discretion.


Responsibilities

  • Oversees leader’s calendars, scheduling meetings and engagements, managing invitations, and coordinating meeting and travel logistics.
  • Facilitates receipt/distribution of meeting documents, guest/participant hospitality, and assistance for presenters.
  • Represents the leader’s interests and fulfills delegated responsibilities with internal and external partners.
  • Provides administrative support for complex and executive-level meetings, including distributing meeting materials, taking minutes, and facilitating outcomes and next steps.
  • As applicable, communicates or disseminates requests, decisions, and initiatives.
  • Coordinates leader’s communications and provides business writing support: composing and editing general correspondence, briefings and executive summaries, and reports. Prepares presentations as requested. Manages documentation, including preparing business documents, routing items for approval, and maintaining files.
  • Supports senior leaders in achieving strategic priorities. Coordinates a variety of special projects, some of which may have organizational impact. Proactively maintains schedules of ongoing work, key initiatives, and coordinates with stakeholders to deliver results. Manages incoming inquiries and requests, responding and delegating as appropriate.
  • Supervises and guides administrative groups consisting of direct reports and cross-functional teams.
  • Performs other duties as assigned.


Ideal Experience

  • 3+ years of progressive experience as an administrative assistant supporting senior management.
  • Bachelor’s degree with experience within a financial industry or tech industry preferred.
  • Proven ability to develop effective partnerships with leaders, demonstrating a high degree of professionalism.
  • Demonstrated ability to maintain the highest level of confidentiality and discretion.
  • Skilled at navigating interpersonal dynamics and establishing professional relationships with diverse internal and external stakeholders at all levels.
  • Outstanding verbal and written communication skills, incorporating solid grammar, business writing, editing, and audience awareness.
  • Proficient with technology, including Microsoft 365 products and business video-conferencing tools.


#117385


The Larko Group is a premier Staffing & Recruiting firm based in Chicago, with a nationwide reach, for Direct Hire, Temporary-to-Hire, and Temporary/Project jobs. We specialize in Executive Assistant, Administrative Assistant, Personal Assistant, Chief of Staff, Office Manager, Receptionist, General Office, General Labor (warehouse), Event Support, Project Management, and Customer Service.


  • Executive Assistant

    6 days ago


    Rosemont, United States The Larko Group Full time

    Assist the President and CEO of a purpose-oriented organization, functioning as the main liaison internally and with crucial stakeholders. The ideal candidate should exhibit sound judgment across diverse situations and showcase excellent written and verbal communication, administrative prowess, and organizational abilities. Maintaining equilibrium among...

  • Executive Assistant

    4 weeks ago


    Rosemont, United States The Martin-Brower Company Full time

    Provide comprehensive administrative support, including coordinating travel, managing expenses, overseeing office management, and handling tasks that don't require the Executive's direct input. Proactively anticipate issues and take preventive measur Executive Assistant, Executive, Corporate, Assistant, Manufacturing, Business Services


  • Rosemont, United States The American Academy of Dermatology Full time

    The American Academy of Dermatology is seeking an Executive Administrative Assistant located in our Rosemont, IL office responsible for providing executive level administrative support for the Executive Director & CEO, and Director of Executive Projects & Operations. Responsible for coordinating, implementing, and completing administrative projects....


  • Rosemont, United States Culligan Full time

    Job Summary The Executive Administrative Assistant will provide administrative and general office support to the Consumer Products Division President in a dynamic and fast-paced environment. This position will act as the main resource for their designated ET leaders through all global business and travel, working in collaboration with local administrative...

  • Executive Assistant

    1 month ago


    Rosemont, United States Martin Brower Full time

    Overview: Martin Brower is a global supply chain leader that provides smart, sustainable solutions for customers across 18 countries. We are dedicated to creating an outstanding work environment for our team of 12,500+ employees, who combine our expertise with the latest technologies to deliver unmatched value for our...

  • Account Executive

    1 month ago


    Rosemont, Illinois, United States norskhydro Full time

    Hydro Extrusions is a world-leading aluminium extrusion business counting around 100 production sites in 40 countries and employing 20,000 people. Through our unique combination of local expertise, global network, and unmatched R&D capabilities, we can offer everything from standards profiles, to advanced development and manufacturing for most industries....

  • Account Executive

    2 weeks ago


    Rosemont, Illinois, United States norskhydro Full time

    Hydro Extrusions is a world-leading aluminium extrusion business counting around 100 production sites in 40 countries and employing 20,000 people. Through our unique combination of local expertise, global network, and unmatched R&D capabilities, we can offer everything from standards profiles, to advanced development and manufacturing for most industries....

  • Executive Sous Chef

    3 days ago


    Rosemont, United States Marriott International Full time

    Job DescriptionJOB SUMMARY Exhibits culinary talents by personally performing tasks while assisting in leading the staff and managing all food related functions. Works to continually improve guest and employee satisfaction while maximizing the financial performance in all areas of responsibility. Assists in supervising all kitchen areas to ensure a...

  • Marketing Assistant

    1 month ago


    Rosemont, United States Batory Foods Full time

    At Batory Foods, we encourage our team to Bring YOU, Every Day because true success starts with the ability to be yourself and letting your unique talents shine. Since 1979, the heart of our success has been our people. The Friedman family established a legacy of generosity, warmth, and respect. And with core values like Invest in Relationships and Be...

  • H.r. Assistant

    2 days ago


    Rosemont, United States Libra Solutions Group Full time

    **Position Responsibilities**: **_ Talent Acquisition, Onboarding & Offboarding:_** - Post job openings on relevant platforms. - Maintain digital personnel files by filing critical documents. - Facilitate the onboarding process for new hires including documentation and orientation. - Manage employee referral programs. - Execute offboarding tasks...


  • Rosemont, United States TGI Fridays Full time

    **Assistant General Manager** **Role Purpose** Assist in leading restaurant managers and team members in the execution of an excellent guest experience resulting in increasing guest counts, sales and MOP growth. Ensures decisions and actions are in alignment with the Credo and Guiding Principles and all TGI Fridays standards are met. To select, coach and...


  • Rosemont, Illinois, United States Chico's FAS Full time

    Join our fashion-obsessed team, dedicated to a styling and social experience that makes women feel beautiful.POSITION OBJECTIVE:The Assistant Store Manager is responsible for supporting the Store Manager in promoting a customer and product-focused sales culture, where our values and guiding principles are at the forefront of all store operations, including...


  • Rosemont, Illinois, United States Chico's FAS, Inc. - Retail Full time

    Join our fashion-obsessed team, dedicated to a styling and social experience that makes women feel beautifulPOSITION OBJECTIVE:The Assistant Store Manager is responsible for supporting the Store Manager in promoting a customer and product-focused sales culture, where our values and guiding principles are at the forefront of all store operations, including...


  • Rosemont, United States Vantedge Medical Full time

    Job DescriptionJob DescriptionAssistant Corporate ControllerFull-time / PermanentSalaried About Us:Vantedge Medical is the premier metals-based med-tech solutions partner from concept to full-scale manufacturing. We are at the forefront of precision engineering and innovation, specializing in the development and manufacturing of vital components for medical...


  • Rosemont, United States Chico's FAS Full time

    Join our fashion-obsessed team, dedicated to a styling and social experience that makes women feel beautiful.POSITION OBJECTIVE:The Assistant Store Manager is responsible for supporting the Store Manager in promoting a customer and product-focused sales culture, where our values and guiding principles are at the forefront of all store operations, including...


  • Rosemont, Illinois, United States Tapestry Full time

    Since its launch in 1993 with a collection of six essential handbags, Kate Spade New York has always been colorful, bold, and optimistic. Today, it is a global lifestyle brand that designs extraordinary things for the everyday, delivering seasonal collections of handbags, ready-to-wear, jewelry, footwear, home décor, and more. Known for its rich heritage...


  • Rosemont, United States Tapestry Full time

    Since its launch in 1993 with a collection of six essential handbags, Kate Spade New York has always been colorful, bold, and optimistic. Today, it is a global lifestyle brand that designs extraordinary things for the everyday, delivering seasonal collections of handbags, ready-to-wear, jewelry, footwear, home décor, and more. Known for its rich heritage...

  • General Manager

    5 days ago


    Rosemont, United States Jimmy John's Gourmet Sandwiches Full time

    Job Summary: Manages all functions of a Jimmy John's restaurant to ensure customer service and high quality products are delivered to ensure restaurant profitability. Responsible for the successful execution of fast, accurate, sandwiches and world-class customer service while maintaining a clean, organized shift. Duties and Responsibilities: * Manages a...


  • Rosemont, United States Martin Brower Full time

    Overview: Martin Brower is a global supply chain leader that provides smart, sustainable solutions for customers across 18 countries. We are dedicated to creating an outstanding work environment for our team of 12,500+ employees, who combine our expertise with the latest technologies to deliver unmatched value for our customers. **Responsibilities**: **Pay...


  • Rosemont, United States American Academy of Orthopaedic Surgeons Full time

    You have a knack for finding and engaging new customers and members, using your knowledge of marketing and acquisition. You enjoy identifying, engaging, and nurturing members. You are excited to onboard new customers and ensure their satisfaction and retention. You have a creative and analytical mindset. You are self-motivated and have a results-oriented...