Executive Administrative Assistant

2 weeks ago


Rosemont, United States Culligan Full time

Job Summary

The Executive Administrative Assistant will provide administrative and general office support to the Consumer Products Division President in a dynamic and fast-paced environment. This position will act as the main resource for their designated ET leaders through all global business and travel, working in collaboration with local administrative support as needed. The role may also help with some personal matters when needed, to ensure the leader is able to focus efforts fully on the business.

Job Functions

* Manage work and personal calendars, coordinating meetings with internal and external parties.
* Manage and organize email inbox to assist in proactive and timely responses.
* Make and manage group travel arrangements, both global and domestic, assisting and/or coordinating ground transportation as needed.
* Work proactively and anticipate executives' needs, bringing together appropriate people and resources to support the executive in addressing issues.
* Create, update, consolidate, and/or organize complex reports, presentations, spreadsheets, and documents in Microsoft Office.
* Assist in the planning and coordination of meetings as needed, including the coordination of related transportation needs, menu planning, and presentation preparations. This is inclusive of enterprise-wide events as needed.
* Represent the executive by welcoming visitors, arranging company dinners and other corporate functions; answering questions and meeting requests directed to the executive office.
* Assist in coordinating on-boarding for new employees hired as part of the team. This includes coordination of meet & greet meetings, onboarding schedules, etc.
* Provide back-up administration support as needed to other members of the Division Leadership team.
* Continuously look for ways to improve results by studying, evaluating, and re-designing processes and implementing changes and/or enhancements.
* Assist in preparation of expense reports.
* Assist with special projects and/or other duties as assigned.

Requirements

* Minimum 5+ years of Executive Administrative Support at C-level
* Minimum 5+ years' experience working with Microsoft suite (Word, Excel, PowerPoint, etc.) at an expert level.
* Must be extremely organized with exceptional time management skills and attention to detail.
* Must have strong customer service orientation.
* Excellent verbal and written communication skills
* Ability to manage multiple projects skillfully and successfully.
* Ability to work independently and with confidential information.
* Experience using a variety of different computer hardware and software technology platforms and applications including, Mac, One Drive, One Note, Trip It, Drop Box, What's App, etc.
* Must be flexible and able to provide a reasonable level of support through a variety of time zones.

Competencies:

To perform the job successfully, an individual should demonstrate the following competencies in this position: Interpersonal skills, Integrity, Initiative, Decision Making, Negotiation Skills, Customer Focus, Verbal and Written Communication

#LI-MG2



  • Rosemont, United States Culligan Full time

    The Executive Administrative Assistant will provide administrative and general office support to the Consumer Products Division President in a dynamic and fast-paced environment. This position will act as the main resource for their designated ET lea Administrative Assistant, Executive, Administrative, Transportation, Microsoft, Assistant, Business Services,...


  • Rosemont, United States The American Academy of Dermatology Full time

    The American Academy of Dermatology is seeking an Executive Administrative Assistant located in our Rosemont, IL office responsible for providing executive level administrative support for the Executive Director & CEO, and Director of Executive Projects & Operations. Responsible for coordinating, implementing, and completing administrative projects....

  • Executive Assistant

    3 days ago


    Rosemont, United States The Larko Group Full time

    Assist the President and CEO of a purpose-oriented organization, functioning as the main liaison internally and with crucial stakeholders. The ideal candidate should exhibit sound judgment across diverse situations and showcase excellent written and verbal communication, administrative prowess, and organizational abilities. Maintaining equilibrium among...

  • Executive Assistant

    5 days ago


    Rosemont, United States The Larko Group Full time

    Assist the President and CEO of a purpose-oriented organization, functioning as the main liaison internally and with crucial stakeholders. The ideal candidate should exhibit sound judgment across diverse situations and showcase excellent written and verbal communication, administrative prowess, and organizational abilities. Maintaining equilibrium among...

  • Executive Assistant

    2 weeks ago


    Rosemont, United States The Martin-Brower Company Full time

    Provide comprehensive administrative support, including coordinating travel, managing expenses, overseeing office management, and handling tasks that don't require the Executive's direct input. Proactively anticipate issues and take preventive measur Executive Assistant, Executive, Corporate, Assistant, Manufacturing, Business Services


  • Rosemont, United States WestPoint Financial Group Full time

    Job DescriptionJob DescriptionWestPoint Financial Group is assisting with the sourcing of this candidate. The candidate will be the employee of Levine & Reid, Inc.This is a Full-Time position, Monday through Friday, in office in the O'Hare/Rosemont area. Flexible hours are available.Levine & Reid is renowned for its enthusiastic commitment to its...

  • Account Executive

    3 weeks ago


    Rosemont, Illinois, United States norskhydro Full time

    Hydro Extrusions is a world-leading aluminium extrusion business counting around 100 production sites in 40 countries and employing 20,000 people. Through our unique combination of local expertise, global network, and unmatched R&D capabilities, we can offer everything from standards profiles, to advanced development and manufacturing for most industries....

  • Assistant Manager

    4 weeks ago


    Rosemont, United States Jimmy John's Full time

    Assistant Managers help oversee the day-to-day operations of a Jimmy John's restaurant with a positive rock star go-getter attitude, leads by example by executing systems and procedures with 100% integrity in a fast paced environment. Huge potential to advance as the company grows.


  • Rosemont, United States Vantedge Medical Full time

    Job DescriptionJob DescriptionAssistant Corporate ControllerFull-time / PermanentSalaried About Us:Vantedge Medical is the premier metals-based med-tech solutions partner from concept to full-scale manufacturing. We are at the forefront of precision engineering and innovation, specializing in the development and manufacturing of vital components for medical...


  • Rosemont, Illinois, United States The Agnes Irwin School Full time

    The Agnes Irwin School, an all-girls' Pre-K through 12th-grade independent school in the Philadelphia suburbs, is committed to fostering the intellectual and personal growth of girls and young women. Providing its students with a rigorous academic education, AIS is dedicated to developing each student's highest potential in intellect, character, and...


  • Rosemont, United States American Association of Oral and Maxillofacial Surgeons Full time

    Small 50-60 close knit staff, 9000 member specialty association. Average staff tenure is 11 years. Great benefits & working environment. - **Office open with staff currently working 3 days per week in the office and 2 days per week working remotely. This is not a fully remote position. Must be able to reliable commute to the office 3 days per...

  • Portfolio Manager

    2 weeks ago


    Rosemont, United States LaSalle Network Full time

    We are partnering with a leading American food and beverage distributor and bottler with a rich history of providing quality products to consumers nationwide. Committed to innovation and excellence, they are expanding operations and seeking a skilled Portfolio Manager to join their dynamic team. They are seeking a talented and experienced Portfolio Manager...


  • Rosemont, United States LaSalle Network Full time

    LaSalle Network has partnered with a leading B2B manufacturing company nestled in the vibrant Northwestern Chicago suburbs. Their dedication to innovation, quality and customer satisfaction drives us forward in our industry. They are seeking a talented Market Research Analyst to join their dynamic team and contribute to their continued success. As a Market...


  • Rosemont, United States US Foods, Inc. Full time

    **New Ways of Work**: This position has been segmented as hybrid meaning the work is a combination of 3 days onsite In Rosemont, IL (Tuesday, Wednesday, and Thursday) and 2 days remotely (Monday, and Friday) as defined by the role segmentation.** **RESPONSIBILITIES**: - Create and manage the implementation of programs to assess and promote supplier...


  • Rosemont, United States LaSalle Network Full time

    LaSalle Network has partnered with a leading B2B manufacturing company nestled in the vibrant Northwestern Chicago suburbs. Their dedication to innovation, quality and customer satisfaction drives us forward in our industry. They are seeking a talented Market Research Analyst to join their dynamic team and contribute to their continued success. As a Market...

  • Office Manager

    3 weeks ago


    Rosemont, United States Addison Group Full time

    We are seeking a qualified Executive Assistant/Office Manager for a 3-month contract for our client in the packaging industry. This role offers compensation ranging from $24 to $28 per hour with a business casual dress code. This position operates from Monday to Friday, 8:30 am to 5:00 pm, with occasional 32-hour weeks and remote work...

  • Office Manager

    3 weeks ago


    Rosemont, United States Addison Group Full time

    We are seeking a qualified Executive Assistant/Office Manager for a 3-month contract for our client in the packaging industry. This role offers compensation ranging from $24 to $28 per hour with a business casual dress code. This position operates from Monday to Friday, 8:30 am to 5:00 pm, with occasional 32-hour weeks and remote work...

  • Product Manager

    3 weeks ago


    Rosemont, United States LaSalle Network Full time

    LaSalle Network has partnered with a leading consumer lending company currently seeking an accomplished Product Manager to contribute to the development and execution of a well-defined product vision and strategy, aimed at delivering tangible outcomes. In this role, you will be responsible for crafting and maintaining strategic roadmaps that align with the...

  • Product Manager

    4 weeks ago


    Rosemont, United States LaSalle Network Full time

    LaSalle Network has partnered with a leading consumer lending company currently seeking an accomplished Product Manager to contribute to the development and execution of a well-defined product vision and strategy, aimed at delivering tangible outcomes. In this role, you will be responsible for crafting and maintaining strategic roadmaps that align with the...

  • Systems Engineer

    4 days ago


    Rosemont, United States LaSalle Network Full time

    LaSalle Network has partnered with a well-established health/medical organization that's based in Rosemont, who's in need of a well-rounded, Systems Engineer to join their team. They're looking for someone that has in-depth, technical engineering experience in Windows, Public Cloud (AWS or Azure) and VMWare to join their team and primarily perform...