HR Administrator

2 months ago

Addison, United States SmartHire Full time

Our client, a diversified developer, manufacturer, and marketer of food flavorings and ingredients, serving both sweet and savory end markets is searching for an HR Administrator to join their growing team. This role is located in their Addison, IL office.

Position Summary:

The HR Administrator will help manage the company's Human Resources functions including plans, policies, benefits, and procedures for all employees. This role oversees employee relations, recruitment, and ensures compliance with relevant regulations and company policies.

Job Responsibilities:

  • ADP Workforce Management: Utilize ADP Workforce Now for payroll processing, benefits administration, and employee onboarding. Ensure accurate employee data and payroll records.
  • HR Policies and Procedures: Administer and assist in the development and implementation of HR policies. Prepare and update the employee handbook.
  • Benefits Administration: Oversee health, welfare, and retirement plans including 401(k), medical, dental, vision, disability, workers' compensation, FMLA, and flexible spending accounts. Manage enrollments, terminations, and ensure accurate record-keeping.
  • Recruitment: Manage the recruitment process for both exempt and non-exempt employees, as well as temporary workers. Conduct interviews and facilitate the hiring process.
  • Employee Benefits Liaison: Act as a point of contact between employees and insurance providers to resolve benefit-related issues.
  • New Employee Orientation: Conduct New Employee Orientations (NEO) to familiarize employees with benefit plans. Provide counseling on benefit options.
  • Onboarding Materials: Mail and coordinate new hire welcome packets. Assist with new hire introductions and scheduling.
  • Open Enrollment Management: Oversee annual open enrollment, including communication with employees, processing changes with carriers, and updating payroll.
  • HRIS Management: Maintain HRIS records in ADP, compile and generate reports as needed.
  • Payroll Review: Review payroll for accuracy and completeness.
  • Compliance Assurance: Ensure compliance with COBRA, ERISA, FMLA, and other regulations by preparing necessary documentation and maintaining accurate records.
  • Job Descriptions: Write and update job descriptions for all company positions.
  • I-9 Documentation: Verify I-9 documentation and maintain records in compliance with legal requirements.
  • Background Checks: Submit candidates for background checks and ensure timely processing.
  • HR File Maintenance: Maintain HR files, process employee status changes, and prepare necessary payroll documentation.
  • Employee Terminations: Handle employee terminations, conduct exit interviews, and manage associated paperwork.
  • Reports and Presentations: Generate and distribute monthly headcount and PTO reports. Prepare PowerPoint presentations as needed.
  • Meetings and Events: Attend Tier 2 meetings, organize company luncheons, and assist with company events.
  • Interview Coordination: Schedule and coordinate interviews with stakeholders using MS Outlook.
  • Document Follow-up: Follow up with HR colleagues on documents and data needed for projects.
  • Special Projects: Assist the VP of HR with various projects and initiatives.
Qualifications:

Education: Bachelor's degree in Business, Human Resources, or a related field, or equivalent combination of education and experience.

Experience: Minimum of two years of experience in general HR functions.

Skills:
  • High level of interpersonal skills for handling sensitive and confidential situations.
  • Strong multi-tasking abilities and attention to detail.
  • Knowledge of COBRA, ERISA, FMLA, ACA, and related regulations.
  • Ability to work independently and perform duties with minimal supervision.
  • Excellent verbal and written communication skills.
  • Ability to work effectively with a diverse group of people.
Technical Skills:
  • ADP Workforce Experience: Proficiency utilizing ADP Workforce Now.
  • HRIS Systems: Experience with HRIS systems for payroll, benefits management, onboarding etc.

Disclaimer

The job description is only a summary of the typical functions of the job, not an exhaustive or comprehensive list of all possible responsibilities, tasks, and duties. The responsibilities, tasks, and duties of the jobholder might differ from those outlined in the job description and other duties may be assigned. Duties, responsibilities, and activities may change at any time with or without notice. SmartHire is not legally responsible for any change of jobholder's responsibilities or activities, by our clients, that differ from this job description.

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