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Executive Assistant
2 months ago
Executive Assistant
Location: Irvine
Pay: Up to $150k
Direct Hire
Well-known supplier company is looking for an Executive Assistant to provide top-tier support to their dynamic and busy CEO. This critical role requires a candidate with a solid grasp of the skills necessary to excel as an EA. The ideal candidate will be committed to producing high-quality work, possess strong organizational abilities, and excel in managing event logistics and complex calendar coordination. The successful candidate should be capable of handling intricate tasks and projects independently, responding swiftly to urgent situations, and making decisive actions when needed. Flexibility and availability outside of regular work hours are essential for this role.
Responsibilities:
- Oversee comprehensive calendar management for the CEO, ensuring efficient and accurate scheduling of all appointments and meetings.
- Handle all incoming and outgoing correspondence for the CEO, including responding to emails, flagging important messages for follow-up, managing mail and packages, and tracking action items and deliverables as needed.
- Prioritize and manage inquiries and requests, resolving conflicts and making recommendations to ensure seamless daily operations.
- Coordinate complex travel arrangements for the CEO, including booking flights, accommodations, and transportation, and monitoring travel plans for any changes or delays.
- Support event planning, organization, and execution, demonstrating exceptional organizational skills.
- Manage expense reporting and reconciliation.
- Perform personal assistant duties as needed, such as scheduling car maintenance, keeping technology charged, setting up meetings, and sending gifts.
- Adapt to the CEO's rapidly changing schedule, providing real-time updates and assistance as necessary.
- Conserve the CEO's time by conducting research, gathering information, and analyzing data in advance.
- Be comfortable handling personal ad hoc projects as required.
- Remain available and responsive to emails, texts, and calls after hours and on weekends as needed.
- Maintain complete discretion and handle highly confidential information with utmost integrity.
- Perform other duties as assigned.
Qualifications:
- Advanced proficiency in Outlook calendar management, with experience working across multiple time zones.
- 5+ years of experience supporting C-level executives, including managing calendars, arranging travel, and coordinating meetings.
- Exceptional organizational skills with the ability to prioritize and plan activities effectively, even when facing frequent changes or unexpected events.
- Strong interpersonal communication skills, including excellent listening, analytical, and interpretive abilities.
- Proven ability to manage sensitive situations and information with discretion and confidentiality.
- Bachelor's degree preferred.
- Valid California Driver's License required.
Compensation & Benefits:
- Comprehensive benefits package, including medical, dental, and vision coverage.
- Company-paid Life and Disability Insurance.
- 401(k) with a company match.
- Generous PTO accrual, increasing each year.
- Free daily lunch.
- Unlimited snacks and refreshments.
- Exciting growth opportunities due to the company's rapid expansion.
We are looking forward to seeing your resume, please apply today
All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. To the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.
