Executive Assistant to Chief Executive Officer

2 months ago

Irvine, United States BIORAY® Full time

EXECUTIVE ASSISTANT, BIORAY®


ABOUT BIORAY

For the last 34 years, BIORAY® balances nature and science to create safe and effective liquid herbal supplements that support health, vitality, and the environment. BIORAY®'s main purpose is to help people find their own unique path to healing at every life stage.


We're dedicated to "Helping people find their own unique path to healing." Our core values—Curiosity, Honor, Ownership, Fun, Listening, Leadership, and Communication—guide everything we do. We innovate with Curiosity, act with Honor, take Ownership, and create a positive environment with Fun. We Listen to support our customers and colleagues, lead by inspiring others, and ensure transparency with clear Communication. These values drive us to make a meaningful impact on each person's healing journey.


BIORAY® is a multifaceted organization that works in a structured, adaptive, and high-paced environment. The company is guided by EOS, the entrepreneurial operating system, achieving rapid-paced growth and offering its employees a more balanced life. The team at BIORAY® is filled with energetic, responsible and entrepreneurial people who are highly aligned to the company values, its goals and its transformative culture.


Learn more at .


POSITION OVERVIEW

Our team at BIORAY® is expanding Come be a part of our future expansion efforts as the company experiences significant year-over-year growth in multiple channels.


BIORAY is seeking a dynamic and experienced Executive Assistant to the CEO to join our team The Executive Assistant to the CEO will provide comprehensive administrative support to the CEO, ensuring smooth and efficient operations. This role requires exceptional organizational skills, a proactive approach, and the ability to handle sensitive information with the utmost discretion. The ideal candidate will be a strategic partner, capable of anticipating needs, managing priorities, and facilitating communication across the organization.


For the right individual, this role offers strong growth potential within the organization. This is a full-time (M-F), hourly position that resides in BIORAY’S corporate headquarters in Irvine, CA (not a remote or hybrid role). The base annual range for this role is between $90K and $100K depending on experience, skill sets, and capabilities.


To apply, please submit both a resume as well as a brief cover letter. We truly want to know more about you (), therefore, resumes submitted without cover letters will not be considered at this time.

Tell us about:

1.     Your personal core values

2.     Why you’re qualified for this particular position

3.     And why you want to work for BIORAY®


JOB RESPONSIBILITIES

Executive Support:

  • Manage the CEO’s calendar, including scheduling meetings, appointments, and travel arrangements.
  • Prepare and organize documents, presentations, and reports for meetings and briefings.
  • Screen and prioritize incoming communications, including emails and phone calls, ensuring timely and effective responses.

Meeting Coordination:

  • Coordinate and schedule internal and external meetings, including logistics, agendas, and follow-up actions.
  • Take and distribute minutes for meetings as required.
  • Prepare briefing materials and background information for meetings and events.

Project Management:

  • Assist with special projects and initiatives as directed by the CEO.
  • Track project progress and deadlines, ensuring timely completion of tasks.
  • Collaborate with various departments to gather information and resources necessary for project execution.

Communication:

  • Serve as a liaison between the CEO and other stakeholders, including employees, clients, and board members.
  • Draft, proofread, and edit correspondence, reports, and other documents.
  • Maintain a high level of professionalism and confidentiality in all communications.

Administrative Duties:

  • Oversee office supplies and inventory management.
  • Coordinate and handle expense reports, invoices, and budget tracking for the CEO.
  • Implement and maintain efficient office systems and processes.

Travel and Event Coordination:

  • Arrange travel logistics for the CEO, including flights, accommodations, and transportation.
  • Organize and coordinate company events, conferences, and executive functions.
  • Report on key performance metrics and provide insights to senior management.


QUALIFICATIONS

  • Education: Bachelor’s degree in Business Administration, Management, or a related field preferred.
  • Experience: Minimum of 5 years of experience as an executive assistant or in a similar role supporting senior executives.In-depth understanding of the marketing process and project management skills.
  • Proven ability to manage multiple priorities in a fast-paced environment.
  • Exceptional organizational and time-management skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software.
  • Strong written and verbal communication skills.
  • Ability to handle sensitive information with discretion and professionalism.
  • Excellent problem-solving skills and attention to detail.


COMPENSATION & BENEFITS

  • Base salary is between $90,000 and $100,000 (position based in Irvine, CA)
  • Bonus eligible, based on company performance as well as personal achievements, attitude and excellence.
  • 401(k) plan with employer matching
  • Medical, dental and vision insurance
  • Life insurance
  • Paid time off
  • Tuition reimbursement


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