Executive Assistant

1 month ago

Irvine, United States Studio X LLC Full time

Executive Assistant to the CEO, Studio X LLC 

Part-time/Hybrid Position

Based in Orange County; must be willing to drive on site & in between studio locations.


Position Overview: The Executive Assistant will provide high-level comprehensive administrative support to the CEO, ensuring efficient operation of the executive office. This role requires exceptional organizational skills, a proactive approach, and the ability to manage multiple tasks with a keen attention to detail.


Key Responsibilities:

  • Administrative Support: Complex calendar management, including scheduling meetings, appointments, and travel arrangements.
  • Communication: Act as a liaison between the CEO and internal/external stakeholders. Handle correspondence, screen phone calls, and manage email communications with professionalism and discretion.
  • Project Coordination: Assist with the planning and execution of special projects, events, initiatives and additional duties as assigned. Track project progress and ensure deadlines are met.
  • Meeting Coordination: Organize and coordinate meetings, including scheduling, preparing agendas, and taking minutes. Follow up on action items and ensure timely completion.
  • Office Management: Oversee office supplies, equipment maintenance, and facilities management. Implement and maintain efficient office procedures.
  • Confidentiality: Handle sensitive information with the utmost confidentiality and integrity.
  • Additional duties as assigned. 


Qualifications:

  • Experience: Minimum of 2 years experience as an executive assistant or in a similar administrative role, preferably supporting senior executives.
  • Skills: Exceptional organizational and time-management skills. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with office management software.
  • Communication: Strong written and verbal communication skills with a professional demeanor.
  • Attention to Detail: High level of accuracy and attention to detail.
  • Adaptability: Ability to work independently, handle shifting priorities, and adapt to changing demands.
  • Reliable transportation


Education:

  • Bachelor’s degree in Business Administration, Management, or a related field is preferred.


Pay Range: $25-30 DOE


How to Apply: Interested candidates should submit their resume and a cover letter outlining their qualifications and interest in the position to

careers@studioxpilates.com.

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