Executive Assistant to Chief Executive Officer

2 weeks ago

Irvine, United States Willow Laboratories Full time

Job Summary:

Willow Laboratories, Inc. is a medical technology innovator, guided by a mission to improve lives by making the impossible possible through innovation.Reporting to the Chief Executive Officer, the Executive Assistant provides critical support to enable the CEO to most effectively advance company initiatives and goals. The ideal candidate must have excellent time management skills and the ability to identify and anticipate the CEO’s needs. This position interacts seamlessly with a broad range of individuals including members of the executive team, Board of Directors, industry leaders and others. This individual will handle highly sensitive and confidential information and exercise professionalism and discretion at all times.


Primary Duties & Responsibilities:


Manage the calendar, including making appointments and prioritizing the most important matters

Organize meetings, including scheduling, sending reminders, and organizing catering when necessary

Assist with communications, including e-mails, memos, and announcements

Coordinate travel arrangements and transportation

Review expenditures and prepare expense reports

Maintain comprehensive and accurate records and files

Be organized and knowledgeable on details and company priorities

Deliver results with strong emphasis on quality and timeliness


Minimum Qualifications and Experience:

Bachelor’s degree

10+ years experience as a C-level Executive Assistant

Strong experience in Microsoft Word, Powerpoint, Excel, Outlook and Teams

Excellent communication, collaboration, presentation, and interpersonal skills

Excellent time management and multitasking skills

Strong process orientation and documentation abilities

Resourceful, proactive and detail oriented

Ability to work in a fast-paced, demanding environment


Physical requirements/Work Environment:


This position is full time on site, located in Irvine, CA.


This position primarily works in an office. It requires frequent sitting, standing and walking. This position requires sitting for long periods of time in front of a computer display or other digital devices. Daily use of a computer and other computing and digital devices is required. May require standing for extended periods when facilitating meetings, walking in the facilities. Some travel may be required so the ability to operate a motor vehicle and maintain a valid Driver’s license is required.


The physical demands of the position described herein are essential functions of the job and employees must be able to successfully perform these tasks for extended periods. Reasonable accommodations may be made for those individuals with real or perceived disabilities to perform the essential functions of the job described.

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