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Executive Assistant to CEO
2 months ago
Korn Ferry has partnered with our client on their search for Executive Assistant to CEO.
Job Summary: We are seeking a highly skilled and organized Executive Assistant to support the CEO in managing multiple companies. The ideal candidate will be proactive, detail-oriented, and able to handle a wide range of administrative and executive support tasks with a high level of professionalism and confidentiality.
Key Responsibilities:
1.Administrative Support:
- Manage the CEO’s calendar, including scheduling and coordinating meetings, appointments, and travel arrangements.
- Prepare and edit correspondence, communications, presentations, and other documents.
- Organize and maintain files and records, ensuring confidentiality.
2.Communication:
- Act as the primary point of contact between the CEO and internal/external stakeholders.
- Screen and direct phone calls, emails, and other communications.
- Draft, review, and send communications on behalf of the CEO.
3.Meeting Coordination:
- Plan and coordinate meetings, including preparing agendas, taking minutes, and following up on action items.
- Ensure the CEO is well-prepared for meetings and engagements.
4.Project Management:
- Assist in the planning and execution of special projects and initiatives.
- Track project timelines and deliverables, ensuring deadlines are met.
5.Travel and Event Management:
- Arrange detailed travel plans, itineraries, and agendas.
- Coordinate events, conferences, and speaking engagements.
6.Relationship Management:
- Build and maintain relationships with key stakeholders, clients, and partners.
- Represent the CEO in a professional and courteous manner.
7.Office Management:
- Oversee office operations and procedures.
- Liaise with facility management and IT support as needed.
Qualifications:
- Bachelor’s degree in Business Administration, Communications, or a related field.
- Proven experience as an executive assistant or in a similar role.
- Excellent organizational and time-management skills.
- Strong written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
- Ability to maintain confidentiality and handle sensitive information.
- Strong problem-solving skills and attention to detail.
- Ability to work independently and as part of a team.
- Flexibility to adapt to changing priorities and deadlines.
- Experience in project management is a plus.
Key Competencies:
- Proactive and self-motivated
- High level of professionalism
- Strong interpersonal skills
- Multitasking and prioritization
- Attention to detail
- Reliability and discretion
- Problem-solving abilities