Executive Assistant

4 weeks ago

Tampa, United States Depot Connect International Full time
Job DescriptionJob Description

Discover a career at Depot Connect International (DCI), a leader in the Tank/ISO Tank Container Services and Tank Trailer Parts industry. We are more than just a service provider; we're a unified team combining the expertise of Quala, Boasso Global, Linden Bulk, and PSC. With more than 160 locations worldwide, we are seeking dedicated team players committed to growing with us and elevating our standards. Join us and be part of our journey towards excellence together

We’re currently looking for an Executive Assistant to be a supportive force who empowers our CEO and executive leadership team. The ideal candidate will be a proactive problem solver with exceptional communication skills and meticulous attention to details. This person should have experience working for a high caliber executive, in an office environment, performing administrative duties, and providing support to multiple leaders. Given the dynamic nature of the executive landscape, we rely on the executive assistant to be flexible and consistent while maintaining the confidentiality of high-level systems and operations.

Responsibilities:

  • Support the CEO primarily and provide additional support to executive team members, as directed, to ensure that company goals and objectives are accomplished and that operations run efficiently.
  • Plan and orchestrate work to ensure that the CEO’s priorities are met, organizational goals are achieved, and best practices are upheld.
  • Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executives.
  • Manage professional and personal scheduling for CEO, including agendas, mail, email, phone calls, client management, and other company logistics.
  • Organize and manage intricate travel logistics, both domestic and international, through Concur Travel for the CEO and executive leadership team members.
  • Submit expense reports on behalf of the CEO, and review and approve the leadership team’s expense reports via Concur.
  • Manage communication with employees by liaising with internal and external executives on various projects and tasks.
  • Prepare, review and organize all Board materials for quarterly Board of Directors meetings.
  • Organize and coordinate the Board of Directors meetings, communications, hotel accommodations and expense reimbursements.
  • Plan and orchestrate employee engagement activities, both on and off-site, and routinely participate in sustainability efforts on behalf of the company.
  • Provide administrative and office support including work in PowerPoint, Word, Excel and Google
  • Maintain professionalism and strict confidentiality with all materials.

Qualifications:

  • Five or more years of experience in executive administrative role reporting directly to executive leadership
  • Excellent written and verbal communication skills
  • Strong time-management skills and an ability to organize and coordinate multiple concurrent projects.
  • Proficiency with office productivity tools and an aptitude for learning new software and systems.
  • Flexible team player, willing to adapt to changes and unafraid of challenges.
  • Ability to maintain confidentiality of information related to the company and its employees.
  • Experience in overseeing budgets and expenses
  • Experience in developing internal processes and filing systems.

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