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Administrative Assistant

1 month ago

Exton, United States Planet Pharma Full time

12-month initial contract

In addition to basic admin tasks, the position also requires some receptionist/front desk work and must start at 6:30 AM. The ideal typical work hours will be from 6:30 AM to 3:30 PM. Mostly onsite.



Job Description:

The Administrative Coordinator is primarily responsible for supporting an assigned manager (typically a Director or above) with administrative tasks and performing the front desk activities. They will also provide back-up support for the Executive Assistant at the site.

Essential Functions:

The Administrative Coordinator will prioritize workload and deliver specific clerical/administrative activities and services under the guidance of the assigned manager.

  • Calendar management and coordination of meetings
  • Coordinate domestic as well as international travel arrangements for the department
  • Process Invoices and prepare expense reports
  • Assist with ad hoc projects under general guidance from the manager
  • Provide support to other members of the department as needed
  • Interact with staff at all levels in a fast-paced environment

While being assigned to work at the front desk (typically 6:30 AM to 10:30 AM),

  • Receives and greets visitors. Directs them to the appropriate place or employee and answers general questions.
  • Issues control badges as required, records visitors' arrivals and departures.
  • Ensure the vendors complete the safety and GMP training when needed and maintain the records.
  • Answer incoming calls and route accordingly. Maintain updated phone list with changes.
  • Ensure that the reception area is neat; call for taxi service if necessary; other miscellaneous items as assigned.

Requirements:

  • 3 to 5 years of experience of administrative skills
  • Proficiency in MS Office Suite (PowerPoint, Word, Excel) Outlook
  • Must be a self-starter with the ability to multi-task
  • Flexibility to accommodate rapidly changing priorities and deadlines.
  • High level of accuracy and attention to detail
  • Strong verbal and written communication skills
  • Strong customer service skills