Administration Manager
4 weeks ago
Administration Manager
Title: Administration Manager
Location: Exton, Pennsylvania
Division/Department: CMC, Contract & Project Management
Reports to: Sr. Manager, CMC, Contract & Project Management
Full-time: Yes
Frontage Laboratories:
Frontage Laboratories Inc. (Frontage) is a global contract research organization with broad expertise in supporting pre-clinical and clinical drug development. Frontage operates out of several different locations within the USA, Canada, and China. Frontage’s core competencies include drug metabolism, pharmocokinetics/ pharmacodynamics (PK/PD), safety and toxicology, bioanalytical services, chemistry and manufacturing controls for drug development, and core laboratory services for clinical trials.
Position/Job Summary
The Administration Manager is responsible for managing the daily administrative functions of the CMC site. The Administration Manager will ensure that the office is running smoothly, and all administrative tasks are completed accurately and efficiently.
Essential Duties & Responsibilities
- Manage and oversee the administrative functions of the site including ordering of office supplies, food for meetings, and scheduling travel.
- Front desk receptionist for CMC building; greet guests, manage incoming/outgoing mail and shipments, and maintain an organized, clean office environment.
- Liaise with external stakeholders such as vendors and clients to ensure smooth operations.
- Provide administrative support to senior leaders,including preparing slide decks for client meetings.
- Enter contract information into the contract/project tracking system, including maintaining and updating company databases and records.
- Manage the daily invoice activities, including reviewing and verifying requested invoices for accuracies.
- Follow-up with past due invoices, research billing discrepancies with the assistance of the collections staff and resolve clients’ billing issues.
- Collaborates with team members to ensure accurate and timely completion of assigned administrative responsibilities.
Minimum Job Requirements & Qualifications
- 2+ years of administrative experience.
- High School Diploma.
- Associate degree in business management or related discipline is preferred.
Experience Knowledge, Skills, and Abilities (KSAs):
- Previous demonstrated success in office management.
- Excellent organizational, leadership, and interpersonal skills.
- Ability to prioritize and manage multiple tasks simultaneously.
- Strong verbal and written communication skills.
- Must be proficient in Microsoft Office Excel, Word, PowerPoint and Outlook.
- Experience managing budgets and expenses.
- Experience managing revenues and invoices.
- Knowledge of QuickBase software is a plus.
Frontage Laboratories Inc. is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, age, status as a protected veteran, among other things, or status as a qualified individual with disability.
-
Administration Manager
2 weeks ago
Exton, Pennsylvania, United States Frontage Laboratories Full timeAdministration ManagerTitle: Administration ManagerLocation: Exton, PennsylvaniaDivision/Department: CMC, Contract & Project ManagementReports to: Sr. Manager, CMC, Contract & Project ManagementFull-time: YesFrontage Laboratories:Frontage Laboratories Inc. (Frontage) is a global contract research organization with broad expertise in supporting pre-clinical...
-
Administration Manager
1 month ago
Exton, United States Frontage Laboratories Full timeJob DescriptionJob Description Administration ManagerTitle: Administration Manager Location: Exton, PennsylvaniaDivision/Department: CMC, Contract & Project ManagementReports to: Sr. Manager, CMC, Contract & Project Management Full-time: Yes Frontage Laboratories: Frontage Laboratories Inc. (Frontage) is a global contract research organization with broad...
-
Subcontracts Administrator/Manager
4 weeks ago
Exton, United States TerranearPMC, LLC Full timeJob DescriptionJob DescriptionTPMC Office: Exton, PennsylvaniaThis is an immediate opportunity to join the TerranearPMC team as a Subcontracts Administrator or Manager (depending on experience) in our Exton, Pennsylvania location. This role has the potential to grow/develop into a manager role. The chosen candidate will report to the Chief Financial Officer...
-
Subcontracts Administrator/Manager
1 month ago
Exton, United States TerranearPMC, LLC Full timeJob DescriptionJob DescriptionTPMC Office: Exton, PennsylvaniaThis is an immediate opportunity to join the TerranearPMC team as a Subcontracts Administrator or Manager (depending on experience) in our Exton, Pennsylvania location. This role has the potential to grow/develop into a manager role. The chosen candidate will report to the Chief Financial Officer...
-
Ibhs Administrative Project Manager
3 weeks ago
Exton, United States The Institute for Behavior Change Full time**The Institute for Behavior Change** is a non-profit organization that recruits, employs, trains, deploys and monitors the performance of staff who deliver mental health treatment and behavioral support to children in their homes and schools. We were founded in 1997 and currently work with licensed Intensive Behavioral Health Service (IBHS) agencies serving...
-
IBHS Administrative Project Manager
1 month ago
Exton, United States The Institute for Behavior Change Full timeJob DescriptionJob DescriptionSalary: The Institute for Behavior Change is a non-profit organization that recruits, employs, trains, deploys and monitors the performance of staff who deliver mental health treatment and behavioral support to children in their homes and schools. We were founded in 1997 and currently work with licensed Intensive Behavioral...
-
IBHS Administrative Project Manager
4 weeks ago
Exton, United States The Institute for Behavior Change Full timeJob DescriptionJob DescriptionSalary: The Institute for Behavior Change is a non-profit organization that recruits, employs, trains, deploys and monitors the performance of staff who deliver mental health treatment and behavioral support to children in their homes and schools. We were founded in 1997 and currently work with licensed Intensive Behavioral...
-
IBHS Administrative Project Manager
3 weeks ago
Exton, United States The Institute for Behavior Change Full timeJob DescriptionJob DescriptionSalary: The Institute for Behavior Change is a non-profit organization that recruits, employs, trains, deploys and monitors the performance of staff who deliver mental health treatment and behavioral support to children in their homes and schools. We were founded in 1997 and currently work with licensed Intensive Behavioral...
-
Exton, United States Infotree Global Solutions Full timeNo C2C and/or H1B Please!!Job Title: Administrative Assistant/ Administrative CoordinatorW2 Contract & Onsite roleWork Location: EXTON, PAOne of our leading Pharmaceutical client is looking for a Administrative Assistant/ Administrative CoordinatorRequired Experience: • 3 to 5 years of experience of administrative skills• Proficiency in MS Office Suite...
-
Administrative Coordinator
2 days ago
Exton, United States Zenith LifeScience Full timeContract Administrative CoordinatorJob DescriptionThe Administrative Coordinator is primarily responsible for supporting an assigned manager (typically a director or above) with administrative tasks and performing the front desk activities. They will also provide back-up support for the Executive Assistant at the site.Essential FunctionsThe Administrative...
-
Administrative Coordinator
2 days ago
Exton, United States Zenith LifeScience Full timeContract Administrative CoordinatorJob DescriptionThe Administrative Coordinator is primarily responsible for supporting an assigned manager (typically a director or above) with administrative tasks and performing the front desk activities. They will also provide back-up support for the Executive Assistant at the site.Essential FunctionsThe Administrative...
-
Administrative Coordinator
1 week ago
Exton, Pennsylvania, United States Vaco Full timeAdministrative CoordinatorOnsite in Exton, PA ***Contract 12 months (Possible Conversion / Extension)Pay Rate: Up to $18/Hr. on W2About the role: The Administrative Coordinator is primarily responsible for supporting an assigned manager (typically a Director or above) with administrative tasks and performing the front desk activities. They will also provide...
-
Administrative Coordinator
1 week ago
Exton, United States ACS Full time**Title: Administrative Coordinator - 6:30 AM to 3:30 PM** **Location: Exton, PA** **Remote/Hybrid/Onsite: Onsite** **Position Type: Contract, possible temp-to-perm** **Duration: 12+ months** **Rate: $25.00 - $35.00/hr** **ROLE OVERVIEW**: **The Administrative Coordinator is primarily responsible for supporting an assigned manager (typically a Director or...
-
Administrative Coordinator
2 days ago
Exton, United States Planet Pharma Full timeThe Administrative Coordinator is primarily responsible for supporting an assigned manager (typically a Director or above) with administrative tasks and performing the front desk activities. They will also provide back-up support for the Executive Assistant at the site.Essential Functions:The Administrative Coordinator will prioritize workload and deliver...
-
Administrative Coordinator
2 days ago
Exton, United States Planet Pharma Full timeThe Administrative Coordinator is primarily responsible for supporting an assigned manager (typically a Director or above) with administrative tasks and performing the front desk activities. They will also provide back-up support for the Executive Assistant at the site.Essential Functions:The Administrative Coordinator will prioritize workload and deliver...
-
Network Administrator
1 month ago
Exton, United States Groundwater and Environmental Svcs. Full timeJob DescriptionJob DescriptionGES has a very exciting career opportunity for a Network Administrator to join our Corporate IT team, located in our Exton, PA office. Our selected candidate will report to the Director of IT and will work in a fast paced, exciting environment.Responsibilities include:Join network division team with the implementation,...
-
Network Administrator
4 weeks ago
Exton, United States Groundwater and Environmental Svcs. Full timeJob DescriptionJob DescriptionGES has a very exciting career opportunity for a Network Administrator to join our Corporate IT team, located in our Exton, PA office. Our selected candidate will report to the Director of IT and will work in a fast paced, exciting environment.Responsibilities include:Join network division team with the implementation,...
-
Administrative Assistant
2 weeks ago
Exton, United States Graybill Financial Group, An Ameriprise Financial LLC Franchise Full timeJob DescriptionJob DescriptionWork as an employee of an independent advisor franchisee with a Private Wealth financial advisory practice of Ameriprise Financial. Help continue the smooth operation of a moderate-paced—and friendly—financial planning office that services over 250 clients--with some of them 30+ years of trusting &...
-
Contracts / Proposal Administrator
2 weeks ago
Exton, Pennsylvania, United States Innovative Solutions & Support Full timeContracts / Proposal Administrator Innovative Solutions Support located in Exton, PA. Innovative Solutions & Support (IS&S) is a diversified international avionics supplier to civil, military, business, and commercial markets and operators. IS&S manufactures a broad range of RVSM compliant Air Data Systems, Flat Panel Display Systems, Fuel quantity and flow...
-
Contracts / Proposal Administrator
2 months ago
Exton, United States Innovative Solutions and Support Full timeJob DescriptionJob DescriptionContracts / Proposal AdministratorInnovative Solutions Support located in Exton, PA. Innovative Solutions & Support (IS&S) is a diversified international avionics supplier to civil, military, business, and commercial markets and operators. IS&S manufactures a broad range of RVSM compliant Air Data Systems, Flat Panel Display...