Executive Administrative Coordinator

1 week ago

Exton, Pennsylvania, United States Frontage Laboratories Full time
Job Overview

Position Title: Administrative Assistant

Location: Exton, PA

Reporting To: Vice President, DMPK

Employment Type: Full-time

Position Summary:

We are looking for a motivated and detail-focused individual to fill the role of Administrative Assistant. This position entails providing essential administrative support to our leadership team while also managing fundamental accounting responsibilities. The successful candidate will demonstrate strong organizational skills, a proactive approach, and the ability to balance both administrative and financial tasks effectively.

Key Responsibilities:

Administrative Duties:

  1. Oversee executives' schedules, arrange appointments, and facilitate meetings.
  2. Prepare and compile documents, reports, and presentations for executive review.
  3. Serve as a liaison between executives and both internal and external parties.
  4. Assist with travel planning and reimbursements, ensuring all logistical arrangements are in place.

Financial Responsibilities:

  1. Execute and reconcile basic financial transactions, ensuring precision and adherence to standards.
  2. Support the creation of financial reports and statements.
  3. Maintain organized financial documentation and records.

Office Management:

  1. Ensure a well-organized and efficient office environment.
  2. Manage inventory of office supplies, ensuring they are readily available for daily operations.
  3. Assist in the planning and coordination of office events and activities.

Communication Skills:

  1. Promote effective communication within the team and across various departments.
  2. Handle incoming calls and correspondence with professionalism and courtesy.

Qualifications:

  1. Demonstrated experience in administrative support and basic accounting functions.
  2. Exceptional organizational and multitasking skills.
  3. Proficient in Microsoft Office Suite and basic accounting software.
  4. Strong written and verbal communication abilities.
  5. Detail-oriented with a commitment to maintaining confidentiality.
  6. A degree in Business Administration, Accounting, or a related field is advantageous.

Frontage Laboratories Inc. is committed to equal employment opportunities. All qualified candidates will be considered for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, age, veteran status, or disability status.

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