Administrative Coordinator

2 months ago

Exton, United States United Safety and Survivability Corporation Full time
United Safety and Survivability Corporation is committed to delivering the most innovative and reliable safety and survivability solutions our customers can trust to protect life and property. As the global leader in our industry, we push boundaries by utilizing innovation to highly engineer and produce the next generation of safety and survivability technologies. At United Safety we’re solving our industry's most important problems with talented individuals who share our passion to change the world. Our culture is fast-paced, energetic and innovative. We work to build an inclusive environment in which everyone, regardless of gender, race, religion, age, or background, can do their best work. We are fully committed to continuous growth and advancement; we will reinvest profits and resources into our employees, our processes and product innovation. Job Title:          Administrative CoordinatorDepartment:    Human ResourcesClassification:   Non-Exempt  Summary: The Administrative Coordinator is responsible for performing a variety of administrative and clerical tasks which include providing support to our managers, employees, and visitors; assisting in daily office needs; and managing our company’s general administrative activities. In this role, we are looking for a multitasker with excellent communication skills and an upbeat attitude. To be successful in this role, you should be professional, polite, and attentive while also being accurate and timely. Ultimately, a successful Administrative Coordinator should ensure efficient and smooth day-to-day operations of our corporate headquarters and manufacturing facility. As an Administrative Coordinator, you will:
  • Greet and aid visitors in obtaining the information they need and ensure they receive proper documentation and assistance required for and during their visit. All guests must go through the visitor registration system, which this role would manage. 
  • Handle incoming phone calls and emails, directing them to the appropriate personnel and assisting by providing addresses, directions, and other relevant information whenever possible.
  • Provide high-level administrative support to executives, including calendar management, meeting preparation, email coordination, and follow-up.
  • Prepare and edit documents, presentations, and reports for executive team members.
  • Assist executives team members in creation of expense reports and uploading expenses into Concur. 
  • Assist with corporate events and executive special occasions, including but not limited to breakfast or lunch meetings, CEO lunches, HR monthly events, hotel, airfare, or car reservations.
  • Provide general support to employees.
  • Manage badge system, including but not limited to creation of new hire badges, termination of badges when needed, updating badges, etc. 
  • Produce and distribute correspondence emails, announcements through Paylocity, letters, faxes and forms.
  • Carry out administrative duties such as filing, typing, copying, binding, scanning etc.
  • Maintain computer and manual filing system.
  • Maintain administrative systems and office procedures to make them more efficient.
  • Sort all incoming mail and faxes, and distribute daily; prepare outgoing mail for shipment, coordinate with the shipping department when required.
  • Maintain (office and kitchens) supplies inventory by checking stock to determine inventory levels; anticipating needed supplies; placing and expediting orders for supplies; and verifying receipt of supplies. Research new deals and vendors to keep costs at a minimum.
  • Ensure operation of copiers, postage machine, canteen market, etc. by coordinating preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
  • Assist in reconciliation of monthly HR Amex.
  • Assist with ad hoc HR tasks.
  • Anticipate the needs of others in order to ensure their seamless and positive experience.
  • Contribute to team effort by accomplishing related results.
  • Perform other duties as needed.

You’re a great fit for this position if this describes you;
  • Associates degree or equivalent experience.
  • 3+ years’ experience as an Administrative Assistant, Virtual Assistant, Office Administrative Assistant or Office Manager.
  • Experience working with office management systems and procedures.
  • Working knowledge of office equipment, like printers and fax machines.
  • Strongly proficient in MS Office. (MS Excel, MS Outlook and MS PowerPoint, in particular)
  • Exceptional written and oral communication skills, including accurate spelling, punctuation, and grammar for producing error-free letters, reports, and decision-making documents. Demonstrates outstanding tact and diplomacy for effective customer service, conflict management, and relationship building with internal and external contacts.
  • Demonstrated ability to manage multiple projects including, analytical thinking, planning, prioritizing, problem solving, decision making, and carrying out assignments with minimal supervision. 
  • Must handle sensitive information with discretion.
  • Familiar with general manufacturing concepts is a plus.

Here at United Safety, we embrace the core values that make us great.
 P A S S I O N to build the future together.
 People     Attitude     Service      Safety     Innovation     One Company     Nimble This position description is intended to guide the activities of the person in this role. It is not intended to limit the thinking and creativity of the person in this role, nor is it intended that this description represents all the work that may be required of a person in this position. United Safety is an Equal Opportunity Employer

About United Safety and Survivability Corporation:

Founded in 1984 by entrepreneur Christian Hammarskjold, our company began in a garage with just a few products and a dream to innovate better, safer transit solutions. Since then, we’ve grown in both size and scope; introducing several new products and applications across a wide range of industries. Even as we continue to grow, our mission stays the same. We’re uniting passions, ideas, people, and solutions to protect and save lives through constant innovation. OUR VISION & MISSION Our Vision: To build the next generation of safety and survivability technologies. Our Mission: United Safety and Survivability Corporation is committed to delivering the most innovative and reliable safety and survivability solutions our customers can trust to protect life and property.

  • Administrative Coordinator

    3 weeks ago

    Exton, United States USSC Acquisition Corp Full time

    Job DescriptionJob DescriptionDescription:United Safety and Survivability Corporation is committed to delivering the most innovative and reliable safety and survivability solutions our customers can trust to protect life and property. As the global leader in our industry, we push boundaries by utilizing innovation to highly engineer and produce the next...

  • Finance Administration Coordinator

    2 weeks ago

    Exton, United States FirstPRO Full time

    Finance Coordinator - $60K + 5% bonus – Downingtown PA (1 day WFH/weekly) Reputable construction company adding a newly created Finance Coordinator to their dynamic Finance team! Assist as liaison between construction department and accounting team; assist with various costs of construction projects, allocate cost of materials and track project’s budgets...

  • Finance Administration Coordinator

    1 month ago

    Exton, United States firstPRO, Inc Full time

    Finance Coordinator - $60K + 5% bonus – Downingtown PA (1 day WFH/weekly) Reputable construction company adding a newly created Finance Coordinator to their dynamic Finance team! Assist as liaison between construction department and accounting team; assist with various costs of construction projects, allocate cost of materials and track project’s budgets...

  • Finance Administration Coordinator

    1 month ago

    Exton, United States firstPRO, Inc Full time

    Finance Coordinator - $60K + 5% bonus – Downingtown PA (1 day WFH/weekly) Reputable construction company adding a newly created Finance Coordinator to their dynamic Finance team! Assist as liaison between construction department and accounting team; assist with various costs of construction projects, allocate cost of materials and track project’s budgets...

  • Administrative Assistant

    3 days ago

    Exton, United States Maser Consulting Full time

    •Preparation and proofreading of correspondence, letters, memos, reports, project specifications and other materials for assigned in-house staff. •Create project files and maintain those files for assigned Managers. •Provide reproduction and related tasks (i.e. copying, binding, scanning and collating) for assigned Managers. •Coordinate and organize...

  • Technical Operations Administrator

    3 months ago

    Exton, United States Groundwater and Environmental Svcs. Full time

    Job DescriptionJob DescriptionGroundwater & Environmental Services, Inc. (GES), an industry leader with a reputation for excellence in providing environmental consulting, engineering, compliance, and technical field services to clients in diverse market sectors, seeks a Technical Operations Administrator to apply technical knowledge to challenging...

  • Wellness Coordinator

    2 months ago

    Exton, United States Morningside House Senior Living Full time

    Job DescriptionJob DescriptionNow Hiring: Wellness Coordinator We are looking for a Wellness Coordinator to join our team at Morningside House of Exton, a leading personal care and memory care community in Exton, PA. Apply today to become a valued member of our incredible team at Morningside House Senior Living, proudly part of Morningside Elite Management,...

  • Facilities Coordinator

    4 weeks ago

    Exton, United States Joulé Full time

    Title: Facilities Coordinator Location: Exton, PA Schedule: M-F 8am-5pm Type: 6 month Contract Start: ASAP Responsibilities: Facilities Management: Oversee the maintenance and operation of all laboratory and office facilities. Ensure compliance with all relevant health, safety, and environmental regulations. Coordinate facility repairs, improvements, and...

  • Office Coordinator

    5 days ago

    Exton, Pennsylvania, United States PeopleShare Full time

    PeopleShare is looking for a skilled Office Coordinator to become part of a well-established, family-owned enterprise in Chester County, PA.Office Coordinator Job Details:Schedule: Monday to Friday, 7:00am to 4:00pmCompensation: $25.00/hrOffice Coordinator Responsibilities:Ensure precise documentation and reporting on collection activities by recording...

  • Personal Care Home Administrator PCHA

    2 months ago

    Exton, United States Morningside House Senior Living Full time

    Job DescriptionJob DescriptionNow Hiring: Personal Care Home Administrator PCHA We are looking for a Personal Care Home Administrator / Executive Director to lead our team at Morningside House of Exton, a leading personal and memory care community in Exton, PA. Apply today to become a valued member of our incredible team at Morningside House Senior Living,...

  • HR Operations Coordinator

    6 days ago

    Exton, United States Juno Search Partners - Open Positions Full time

    Job DescriptionJob DescriptionOur client, an MSO organization in Chester County, PA has an urgent need to bring on an HR Operations Coordinator. This role will be temp with a strong chance of going perm for the right candidate & performance. Reporting to the VP of HR, you will be responsible for managing the entire onboarding process and help get the HRIS...

  • Facilities Coordinator

    4 weeks ago

    Exton, United States System One Full time

    Title: Facilities Coordinator Location: Exton, PA Schedule: M-F 8am-5pm Type: 6 month Contract Start: ASAP Responsibilities: Facilities Management: Oversee the maintenance and operation of all laboratory and office facilities. Ensure compliance with all relevant health, safety, and environmental regulations. Coordinate facility repairs,...

  • Facilities Maintenance Coordinator

    4 days ago

    Exton, United States System One Full time

    Title: Facilities Maintenance Coordinator Location: Exton, PA Schedule: M-F 8am-5pm Type: 6 month Contract Start: ASAP Responsibilities: Facilities Management: Oversee the maintenance and operation of all laboratory and office facilities. Ensure compliance with all relevant health, safety, and environmental regulations. Coordinate facility repairs,...

  • Student Housing Coordinator

    5 days ago

    Exton, Pennsylvania, United States Collegiate Housing Services Full time

    Job OverviewEntry Level Student Housing Coordinator - Full Time - $20/Hour + Mileage Reimbursement + BenefitsWe are a nationwide property management firm focused on student accommodations, currently seeking a committed individual to become part of our team.This full-time position demands exceptional communication and organizational abilities, along with a...

  • event Coordinator

    1 month ago

    Exton, United States Michaels Stores Full time

    Store - PHI-EXTON, PA We're here for the Makers! Come be a part of the team where innovation and teamwork come together to support the most exciting missions in the world! Michaels is an Equal Opportunity Employer. We are here for all Team Members and all Makers to create, innovate and be better together. Plan, coordinate, and facilitate events (including...

  • Clinical Coordinator

    2 weeks ago

    Exton, Pennsylvania, United States Holcomb Behavioral Health System Full time

    Our vast array of services - educational, employment, vocational, residential, habilitative, and behavioral health - are delivered through a network of national and international affiliates. This allows us to take a comprehensive, holistic approach to improving the lives of every person we serve - those who receive and those who reap the benefits of our...

  • Part-Time Front Office

    2 months ago

    Exton, United States Avanceon LLC Full time

    Job DescriptionJob DescriptionDescription:Avanceon is an engineering firm located in Exton, PA that requires a highly intelligent self-motivated, and skilled candidate to become a part-time member of our Front Office team. Our Front Office team is made of more than your typical Administrative Assistants; the collaborative members are core to the continual...

  • Administrative Case Manager

    2 months ago

    Exton, United States MVP Recovery Full time

    MVP Recovery is the most comprehensive recovery program in the region and we are currently hiring for our Chester County sites. The MVP Recovery program offers a dynamic patient-centered approach to SUD treatment. Our staff members are positive, passionate, and dedicated to assisting our clients on their recovery journey. Appropriate candidates understand...

  • Administrative Case Manager

    1 month ago

    Exton, United States MVP Recovery Full time

    Job DescriptionJob DescriptionMVP Recovery is the most comprehensive recovery program in the region and we are currently hiring for our Chester County sites. The MVP Recovery program offers a dynamic patient-centered approach to SUD treatment. Our staff members are positive, passionate, and dedicated to assisting our clients on their recovery...

  • Clinical Research Coordinator

    5 days ago

    Exton, Pennsylvania, United States Eisai Full time

    At Eisai, our commitment to addressing unmet medical needs and enhancing healthcare benefits for patients, their families, and caregivers is central to our human health care (hhc) mission. As a progressive pharmaceutical organization, we are making significant strides in neurology and oncology, with a robust focus on research and development. Our legacy...