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Administrative Assistant

2 months ago

Exton, United States Risus Talent Partners Full time

Job Title: Administrative Assistant (Accounting)

Location: Exton, PA

We are seeking a full-time Administrative Assistant (Accounting) to support our Manager, Project Contract Administration. This role involves corporate administrative duties for sales offices, ensuring accurate record-keeping and transaction auditing. The position is key in moving deals from quotes to completion and billing, while maintaining compliance with company policies.


Responsibilities:

  • Maintain up-to-date records for assigned branches
  • Assist Sales Reps with Bidsheet completion
  • Gather and review credit information
  • Purchase buildings per company policy
  • Complete branch billings
  • Obtain Certificates of Insurance
  • Handle UCC Filings
  • Review project invoices for accuracy
  • Prepare and distribute monthly reports
  • Assist in Accounts Receivable collections
  • Other duties as assigned


Qualifications:

  • Minimum 3 years in accounts receivable and payable, invoicing, or contract administration
  • Positive attitude and willingness to learn
  • Strong computer skills, including advanced Excel
  • Post-secondary certificate or degree in business administration preferred
  • Detail-oriented, adaptable, and organized