Executive Assistant

1 month ago

North Miami Beach, United States Funders App Full time

About Us:

Funders App is a leading financial services company with offices in North Miami Beach, FL and NY, NY. We pride ourselves on our innovative approach to finance and our commitment to delivering exceptional service to our clients. Our culture is dynamic and rewarding, with a talented team, weekly paid lunches, and office celebrations.


Position Overview:

We are seeking an experienced and proactive Executive Assistant to support our CEO in the North Miami Beach office and ensure smooth office operations. The ideal candidate will have a strong background in administrative support, exceptional organizational abilities, and expert communication skills. You will be responsible for managing the CEO's schedule, overseeing projects, liaising with vendors, and collaborating with department leaders.


Key Responsibilities:

  • Calendar and Schedule Management: Efficiently manage and coordinate the CEO's calendar, including scheduling meetings, appointments, and travel arrangements.
  • Project Coordination: Assist with the management of projects, ensuring deadlines are met and deliverables are completed to a high standard.
  • Vendor Liaison: Act as the primary point of contact with vendors, including the building’s management team, marketing agencies, IT service providers, legal counsel, and other third party providers to address issues and facilitate smooth operations.
  • Communication: Serve as a key liaison between the CEO and other departments, management, and external partners. Prepare and edit correspondence, reports, and presentations.
  • Technology Management: Utilize CRM systems and other software to manage data, track progress, and ensure efficient workflow. Demonstrate advanced typing skills and navigate software with ease.
  • Proactive Problem Solving: Anticipate needs, take initiative on projects, and address challenges without direct supervision. Investigate issues and find solutions proactively.
  • Collaborative Support: Work closely with management and department leaders on special projects and initiatives, providing support and ensuring successful execution.


Qualifications:

  • Education: An Associates Degree or higher education is preferable.
  • Experience: Proven experience as an administrative assistant or in a related position with a track record of supporting senior executives. You are well-organized and detail-oriented with the ability to multi-task and possess great follow-up skills without being asked.


Skills:

  • Exceptional organizational abilities
  • Advanced typing skills
  • Proficiency with software and systems, including CRM platforms, Microsoft Office, Google Workspace
  • Communication: Expert communication skills, both written and verbal, with the ability to interact professionally with various stakeholders.
  • Attributes: Resourceful, intelligent, and articulate with a strong ability to adapt in a fast-paced environment. Assertive, punctual, and helpful with a proactive approach to challenges.
  • Technology Savvy: Proficient in navigating technology and software systems. Familiarity with CRM systems and office productivity tools, such as Monday.com, Asana, or other similar technology.


Why Join Us:

  • Dynamic Culture: Enjoy a collaborative work environment with a talented team.
  • Employee Perks: Complimentary office snacks & beverages, weekly office lunches, birthday celebrations, and a supportive workplace culture.
  • Paid company holidays (Federal banking holidays)
  • Paid time off
  • 401K
  • Employer-sponsored health/dental/vision insurance


How to Apply:

If you are a resourceful, intelligent, and articulate professional with a strong background in administrative support and a passion for thriving in a fast-paced environment, we would love to hear from you. Please submit your resume and a cover letter detailing your relevant experience and why you would be a great fit for Funders App.


Funders App is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

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