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Office Coordinator

1 month ago

Chantilly, United States Kapsch TrafficCom North America Full time

Kapsch TrafficCom develops smart solutions to make mobility safer, more sustainable and efficient for everybody. We design, build and operate traffic management systems including connected vehicles technology and mobility demand management as well as tolling services for cities, roads, tunnels and bridges around the world. We develop data and video analytics platforms, building on state-of-the-art technologies including AI, machine learning, big data and cloud services to enable the digitalization of mobility.


We are seeking a Part Time Office Coordinator to join our team in Chantilly, VA


Your responsibilities


  • Provides superior level administrative support to all workplace parties (executives, managers & staff) to ensure the efficient operation of the local office.
  • Maintains the office and reception area and all related functions, including—but not limited to—processing visitors, answering and directing phone calls, ordering office supplies, and ensuring the maintenance and effective operation of office equipment.
  • Responsible for ownership of finance purchasing card: includes completing monthly billing reconciliation and submitting invoices from vendors in Navision
  • Sort and deliver all incoming mail/packages; organize and distribute incoming/outgoing shipments, as necessary Work closely with HR and EEC Committee to launch company-wide wellness programs and initiatives. Coordinate and promote employee engagement activities with the EEC Committee and schedule conference rooms. Coordinate catering needs and ordering food for lunches, meetings, etc.
  • Assist HR in on-boarding related activities for new hires
  • Maintaining kitchen stock and procuring office supplies. Acts as the liaison between the Company, staff, and building management and serves as the main point of contact for facility requests and building communications
  • Provides support to other stakeholders in the local office and in the North American Region as assigned

Your profile


  • A minimum of 1+ year experience in a corporate administrative role and/or Office Coordinator role and/or volunteer work
  • Computer proficiency with the ability to work with various programs including Microsoft Office applications (Word, Excel, PowerPoint, and Outlook)
  • Experience with creating and managing purchase order requisitions and Navision experience is a plus, but not required.


What’s in it for you?


  • Part of a group working to solve complex problems that improve daily the lives of people around the world
  • Opportunity to work in an international, cutting edge technology company in a high-growth industry
  • Career growth and stability
  • Casual work environment with flexible work hours