Executive Assistant Office Manager

3 weeks ago


Birmingham, United States Hirewell Full time

Job Responsibilities:

  • Acts as a strategic advisor to the CEO/President and senior management team.
  • Represents CEO/President in meetings, by email, and phone calls with internal and external stakeholders.
  • Drafts letters, emails, reports, and other correspondence on behalf of the CEO/President.
  • Supports CEO/President in meetings by taking notes and assuming responsibility for completion of action items.
  • Acts as the liaison between CEO/President and other executives, clients, and stakeholders to ensure consistent communication and ensuring involvement or decision-making at the proper time.
  • Participates with the CEO/President and senior management team in strategic planning, policy development, and decision-making.
  • Ensures timely and effective completion of projects and initiatives of the CEO/President.
  • Researches and recommends new and revised policies and strategies.
  • Creates and maintains systems and processes to streamline operations.
  • Establishes standards and procedures for hiring and managing the office staff and personnel for the CEO/President.
  • Maintains accurate confidential files and data records.



Chief of Staff Qualifications/Skills:

  • Written and verbal communication skills
  • Time management
  • Organizational skills
  • Critical thinking
  • Problem-solving
  • Relationship-building
  • Detail-oriented
  • Patience
  • Flexibility
  • Positive outlook


Education and Experience Requirements:

  • Master’s degree in business administration, finance, or a similar field
  • 3+ years in a business or executive management role
  • Track record of organizing and directing multiple teams and departments
  • Highly experienced with Excel or Google Sheets for reporting and analytic



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