Office Manager

4 weeks ago

Birmingham, United States Southern Shirt Full time
Job DescriptionJob Description

We are seeking a versatile and dedicated Office Manager to join our team. In this multifaceted role, you will be responsible for overseeing the day-to-day operations of our office while handling bookkeeping and some human resources functions. The ideal candidate is organized, detail-oriented, and capable of managing a wide range of tasks efficiently.

Responsibilities

Bookkeeping:

  • Financial Records: Maintain accurate financial records, including accounts payable and receivable, expense reports, and reconciliations.
  • Budget Management: Assist in the preparation and monitoring of budgets, providing regular financial reports to management.
  • Payroll Processing: Prepare and process payroll, ensuring compliance with payroll regulations and accurate record-keeping.
  • Invoicing and Billing: Generate invoices, track payments, and manage billing inquiries.
  • Insurance Policies: Manage the company's insurance policies, ensuring they are up-to-date and providing adequate coverage.

Tax and Financials:

  • Sales Tax Management: Oversee the calculation, collection, and remittance of sales tax as required by local and state regulations.
  • Tax Accountant Collaboration: Work closely with our tax accountant to ensure accurate financial records, tax compliance, and timely filings.

Human Resources:

  • Recruitment: Assist in the recruitment process by posting job listings, screening resumes, and coordinating interviews.
  • Employee Onboarding: Facilitate the onboarding process for new hires, including orientation, paperwork, and training coordination.
  • HR Documentation: Maintain employee records, handle confidential information, and ensure compliance with HR policies and regulations.
  • Benefits Administration: Assist with employee benefits enrollment, changes, and inquiries.

Office Management:

  • Facility Management: Oversee office facilities, including maintenance, supplies, and equipment procurement.
  • Office Efficiency: Implement and upkeep of processes to improve office efficiency, including organization, time management, and task delegation.
  • Event Planning: Coordinate meetings, conferences, and special events, including catering, and equipment setup.
  • Staffing: Manage and lead part-time personnel, ensuring their efficient performance of daily tasks.

Requirements

Bachelor's degree in Business Administration, Accounting, Human Resources, or a related field

  • At least 5+ years of experience in management, bookkeeping, and HR functions.
  • Strong organizational and multitasking abilities.
  • Proficiency in bookkeeping software and MS Office Suite (especially Excel).
  • Tech Savvy with the ability to learn and adapt to new software quickly.
  • Knowledge of HR processes and best practices.
  • Excellent communication and interpersonal skills.
  • Attention to detail and a high level of accuracy in financial record-keeping.
  • Ability to handle sensitive and confidential information with discretion.

Why You're the Right Fit for this Position:

  • Your extensive experience in office management, bookkeeping, and HR functions make you a well-rounded candidate.
  • Your tech-savvy skills ensure that you're at ease in the digital landscape, streamlining administrative tasks.
  • Your attention to detail and organizational skills keep our office humming smoothly.
  • Your ability to handle sensitive information with discretion aligns with our commitment to confidentiality.
  • Your dedication to maintaining a positive and efficient work environment makes you the ideal candidate for this role

Benefits

  • Passionate Team: You'll be working with a group of like-minded trend-setters who share your love for what we do.
  • Room to Grow: We're all about professional development and growth. Your creative ideas will be valued.
  • Creative Freedom: We encourage you to think outside the box and bring your innovative ideas to life.
  • Competitive Benefits: We offer competitive compensation, benefits, and perks to keep you happy and motivated.

Benefits Include:
  • 401K Retirement with employer matching
  • Medical, Dental, and Vision Insurance
  • Paid Time Off (PTO) and Holidays
  • Professional Growth Plans
  • Performance Bonus Opportunities
  • Health and Wellness Programs
  • Continued Education Allowances
  • Company Sponsored Luncheons and Events
  • Generous Employee Discounts on SSCO Product
  • Fun, Collaborative Work Environment with Great People

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